QA Administrator

4 weeks ago

London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

We are looking for an enthusiastic experienced an executive assistant to join the UCLH dosimetry team as part of the radiotherapy and proton therapy physics team.

This role offers an exciting opportunity at UCLH. The post holder will provide comprehensive executive assistance and administrative support to the radiotherapy physics team. The post holder will also work closely with the radiotherapy quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the group leads taking on delegated duties, organising meetings, recording minutes, and booking conferences and associated travel arrangements. The post holder will play a key role in stock control and purchasing for the department. In addition, they will be required to assist with data entry onto clinical systems and in undertaking departmental audits.

The postholder will also support the management and administration of the quality management system in Radiotherapy Physics working under the supervision and direction of the Quality managers in Radiotherapy and Radiotherapy Physics. The post holder will form part of the overall quality management team across the whole of Radiotherapy and Radiotherapy Physics services

To provide full and comprehensive administrative support to the Radiotherapy Physics department as a whole and to provide executive assistance to the Head of Radiotherapy Physics Services and other five team leads in the service.

Radiotherapy Physics Services consists of a team of over 60 staff consisting of clinical scientists, engineers and dosimetrists.

The Radiotherapy Physics Section is part of a multi-disciplinary team in the Department of Clinical Oncology, which sees about 2000 new patients per year.

UCLH has also been designated as one of two national Proton Beam Therapy (PBT) centres for the UK. The Trust will be one of two sites delivering PBT across the NHS from 2021.

ARIA and Eclipse is in use across both radiotherapy and proton therapy. The proton service is sited within the Trust’s campus in the heart of the capital where it enjoys a close collaboration with UCL on ground breaking research projects. The site has direct access to the Trust’s existing radiotherapy department and will be a closely located to the University College Hospital Macmillan Cancer Centre.
- To provide full administrative support and diary management to the Head of Radiotherapy Physics Services
- To provide full administrative support to the Group Leads for Radiotherapy Physics; PBT Physics; RT Engineering; Lead Dosimetrist and Lead Research Radiographer
- To provide full and comprehensive administrative support to the Quality Manager.
- To organise regular and ad hoc meetings for the Radiotherapy Physics department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings.
- Ensure that recorded actions from meetings are followed up and acted on within the agreed timescale.
- Assist members of the Radiotherapy Physics Department with the booking of travel and accommodation as required.
- Assist group leads in recording of planned and unplanned leave and overall support of ESR system to managers in Radiotherapy Physics.
- To play a pivotal role in the stock control and purchasing of consumables for the whole Radiotherapy Physics department.
- To actively maintain the ISO 9001:2008 Quality System.
- To undertake internal quality system audits.
- To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
- To support the Macmillan Information & Support Radiographer in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets.
- To provide QA administrative support to the principal physicists to contribute to the efficiency of the department.
- To provide QA administrative support and appropriate documentation to other staff within the establishment to contribute to the efficiency of the department.
- To provide QA administrative support/documentation to students, and other members of staff undergoing training in the department, thus facilitating their ongoing education.
- To assist with Data entry on to clinical systems. This may involve data entry into the planning database, amending/ inputting data into ARIA and running reports from the departmental databases and ARIA.
- Review performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement.

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