Administrator (Fixed Term - 12 Weeks)

3 months ago


Aberdeen, United Kingdom VSA Full time

Do you have proven experience in an administrative role? Are you keen to work for an organisation helping to change lives across Aberdeen? If so, this role could be for you.

VSA is Aberdeen's oldest not for profit social care organisation. The work that we do directly changes the lives of vulnerable children and adults living across the North East of Scotland.

For over 150 years we have been at the forefront of changing vulnerable children and adults’ lives for the better. With significant changes happening in the social care sector over the next few years we are looking for enthusiastic and motivated individuals to join and support our teams.

Our Head Office is currently recruiting a **Part-time**, **Administrator, on a fixed term basis, **based at our Castle Street Offices, working **3 days** per week (can be flexible with regards to days worked). You will be responsible for providing broad based clerical and administrative support to our Executive Team.

You will join an enthusiastic staff team and will possess the ability to multi-task and work to high standards.

**Hours: 21 hours per week**

**Work Pattern: 3 days per week (Flexibility around days worked and can be discussed at interview stage)**

**Rate of Pay: £11.44 per hour**

**Contract Type: Fixed Term**

**Duration: 12 weeks**

**Location: Castle Street, Aberdeen**

**We offer our Staff fantastic benefits including**:

- Company pension
- Employee assistance programme
- Generous annual leave
- Refer a friend programme - Receive £200 when you introduce a family member or friend to VSA
- Investment in your personal development and career through our learning and development programmes
- Access to our employee discount scheme

**Purpose of Job**:
Covering a broad range of administrative tasks for the CEO’s office, including acting as the first point of contact for the CEO’s office to support appropriate screening and prioritisation of all communications.

With access to highly confidential and sensitive information relating to the operation and running of VSA, this post has a critical role in providing confidential and discreet support to the Chief Executive and the Board of Trustees to ensure for the smooth running of the organisation.

**Main Duties/Responsibilities**:

- Wide ranging administrative support
- Diary Management
- Support and co-ordination of senior management meetings (booking rooms, preparing agenda’s/minutes of meetings)
- Managing telephone calls and correspondence to and from the Chief Executive
- Organising Travel
- Raising purchase orders through purchase order system and goods receiving
- Undertake any other duties which may arise provided they are within the post-holders capabilities

**Qualifications/Training/Education**:

- Good Standard of Education

**Experience**:
**Essential**:

- Skilled and experienced in the use of Microsoft Office.
- Well developed word processing/typing skills.
- Working in an administrative role and with extensive experience of meeting coordination and minute taking
- to a high standard.

**Key Skills/Aptitudes**:
**Essential**:

- General Administrative Skills
- Minute taking Skills
- Organisational Skills
- Excellent Communication Skills
- Accuracy and attention to detail
- Good interpersonal skills
- Good organisational ability

**Personal Qualities**:
**Essential**:

- Reliability
- Friendly and Pleasant Manner
- Self Motivated
- Able to Work with Minimum Supervision



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