Events Coordinator

6 months ago

Gateshead, United Kingdom The Entrepreneurs Forum Full time

**About us**

**The Entrepreneurs Forum is a membership organisation for ambitious founders of businesses based in the North East of England. Our mission is to keep our entrepreneurs inspired through our events and mentoring programmes.**

We're looking for an Events Coordinator to help us to deliver inspirational events for the entrepreneurs of the North East. Could this be you?

Our team love what they do, because they work with the most exciting entrepreneurial owned businesses in the North East. We are a bunch of multi-talented friendly people who are down to earth, hard working and take pride in the Forum's reputation for creating exceptional events.

The successful person must be great fit with our company values:
**Entrepreneurial. **We'll give our team the freedom, autonomy and encouragement to try new ideas. We expect everyone in the team to contribute to planning our activities and to learn from our mistakes. We are all optimistic and we have growth mindsets meaning we are curious and open to learning every day.

**Members first.** Entrepreneurs are at the heart of everything we do, so our team put the interests of our members first. We earn the trust of our members through meticulous execution of our various services. To be effective in our team, you must be willing to roll your sleeves up and help your colleagues in order to support our membership to thrive.

**Collaborative. ** We're a small team that excels because we collaborate brilliantly. Everyone in the team plays an important role and is able to use excellent communication to maximise collaborative opportunities.

**What's Involved?**

What will you be doing in the role? Below is a list of the typical duties you'll be asked to own. We're a small dynamic team so you may get involved in other work, of a similar type, from time to time. The core aspects of the role will include:
i) Providing operational support for each Entrepreneurs' Forum event including:

- Selecting, booking and managing venues and catering;
- Using MailChimp to issue event invites, reminders and confirmations;
- Uploading event details to our website (essentially making sure the Events section of the website is up to date);
- Managing delegate lists, guest badge creation, event registration, event stationery, post event evaluations and CRM entry; and
- Diary management for guest speakers, including arranging travel.

ii) Operational support for our flagship conference events including venue management, coordination of AV and external suppliers, speaker travel, timetable creation, together with the usual support as described in the bullet points above.

iii) Co-ordination of annual Entrepreneurial Awards including collation of nominees, selection of judges, organisation of judging visits, managing the charity fundraising aspect of the event together with the usual support for events as described in the bullet points above.

iv) Organisation of Board meetings, including attendance by Board members and corporate partners, booking venues and arranging dinners.

v) Regular phone calls to our members to promote event attendance and engagement with Forum activities

vi) Research entrepreneurial businesses in the north east to identify potential future members.

vii) Attendance at the majority of the Forum’s events programme is expected (including work outside of normal office hours).
- Have at least 2 years work experience, preferably in a dynamic organisation with competing demands
- Have a clean UK driving licence (you'll need to drive yourself to various event venues across the region)
- Have excellent communication skills, both written and spoken.
- Be highly organised with excellent, bordering pedantic, levels of attention to detail.
- Be able to collaborate yet able to organise and prioritise your own workload with mínimal supervision
- Interested in entrepreneurship, entrepreneurs and business growth
- IT competency. We use MailChimp, Sage CRM, Adobe and Microsoft office and prior experience of these tools would be useful.
- Be based in the North East of England. Whilst this role does not require you to be office based every day, you will need to attend events taking place in the region on a regular basis, as well as visiting the venues we use for our own events.

Don't worry if you don't think you've got all the technical skills we're after. We will train you. We do expect you to learn quickly so you complete the core tasks without requiring ongoing supervision and correction.

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Private medical insurance
- Work from home

Schedule:

- No weekends

Work Location: Hybrid remote in Gateshead

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