Band 4 Shared Recruitment Services Officer

6 months ago

London, United Kingdom Royal Free London NHS Foundation Trust Full time

We are looking for a Recruitment Services Officer to support the NLPSS Shared Recruitment Shared Services Team to deliver a high level of customer service and expertise. You will be expected to work autonomously but also support all areas during busy peak periods.

You must be an excellent organiser with strong communication skills with a passion for customer service.

You will be based at The Enfield Civic Centre Site.
- If you have applied for a similar role previously and have been unsuccessful; we advise you to wait a minimum of 6 months before you re-apply. This will give you a chance to bridge the gaps in the skill set you require, for this role.

**PREVIOUS APPLICANTS DO NOT APPLY**.

The main duties for this role are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.

North London Partners Shared Services is a partnership between 10 NHS provider organisations within North Central London. These include large acute hospitals, teaching hospitals, specialist tertiary centres and mental health/community providers. The 10 provider organisations have a combined workforce of 43,000 staff and a combined turnover of £4.3 billion.

**The 10 NHS Provider organisations are**:
1. Barnet, Enfield and Haringey Mental Health NHS Trust

2. Camden and Islington NHS Foundation Trust

3. Great Ormond Street Hospital for Children NHS Foundation Trust

4. Moorfields Eye Hospital NHS Foundation Trust

5. North Middlesex University Hospital NHS Trust

6. Royal Free London NHS Foundation Trust

7. Royal National Orthopaedic Hospital NHS Trust.

8. Tavistock and Portman NHS Foundation Trust

9. University College London Hospitals NHS Foundation Trust

10. Whittington Health NHS Trust

One of the ten partners - Royal Free London NHS Foundation Trust - is additionally the lead employing organisation for trainees engaged on Health Education England (London and the South East) training programmes in general practice or public health.

North London Partners Shared Services are hosted by Royal Free London NHS Foundation Trust and all of the staff members working in shared services are employed by Royal Free London NHS Foundation Trust. Staff members who join North London Partners Shared Services from another NHS organisation enjoy continuity of NHS employment.

To process all administration in relation to the employment or appointment of applicants, including those on honorary contracts or secondments with clients.
- To ensure that only posts with appropriate vacancy control approval are advertised.
- To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC.
- To manage pre-appointment checks for newly-appointed staff and those to be issued with honorary contracts or secondment agreements, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda.
- To requisition and advertise all vacancies on NHS Jobs website ensuring compliance to equality and diversity and national employment check standards ie. the 2 ticks disability symbol, immigration regulations, age, gender and religious belief. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda.
- To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes.
- To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs.
- To carry out such re-checks of employment checks as are required for staff under trust policy, in line with agreed trust timeframes (eg. right to work, DBS etc); to take appropriate remedial action where an issue arises out of a rechecking procedure and escalate appropriately to ensure that risks to the organisation can be effectively managed.
- To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interview

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