Training and Competency Coordinator

4 weeks ago

Aberdeen, United Kingdom Simpson Booth Ltd Full time

**Role: Training & Competency Coordinator (Permanent)**
**Location: Bridge of Don**
**Hybrid: 3 days from the office, 2 from home**

Our client has established itself as a technology-enabled provider to a diverse range of industries globally and is currently looking for a Training & Competency Coordinator to join their team.

**Main purpose of the role**:
Responsible for coordinating all training and competency requirements. Ensuring the compliance with all our Client’s competency frameworks and training requirements across the Group. This will be done in accordance with their processes and procedures, working as part of a small HR team, supporting all their locations.

**Main tasks**:

- Provide support and advice on the implementation of the Competency Management Programme to ensure compliance with training and competence requirements.
- Supporting the business to review individual business unit competency frameworks and to standardise the frameworks across the company.
- Coordinating external Training for the company, in line with training matrices, maintaining training records within Solab system, advising leaders on training requirements/enquiries.
- Liaise with the Company’s external training providers to ensure all training requirements are met while managing their relationship and negotiating preferential rates.
- Ongoing maintenance and tracking of all training and competence records.
- Develop training and competence plans/reports for review with the business units and operations teams.
- Support the business and participate in the continuous review and development of training and competency related systems and processes to ensure they remain robust and fit-for purpose.
- Responsible for accurately maintaining personnel training and competency records within the Solab Onboard Tracker tool - ensuring this remains fit for purpose for the operational parts of the business for manpower planning and training.
- Issuing reminders to all personnel regarding upcoming training renewals.
- Support in coordinating in-house training, where applicable.
- Update incoming certification and competency within the Company training system, Solab Onboard Tracker.
- Ensure mandatory training is monitored, maintained and completed within a timely manner and is in line with the agreed client and site training matrices.
- Identify training gaps, develop gap analysis plans and perform regular audits and gap analysis on personnel training records by running weekly reports.
- Provide management and internal stakeholders on a regular basis, training and competency related reports, as required.
- Liaise and support the HR Director in supporting management, operations and employees to ensure awareness and involvement in key training and competency issues/initiatives.
- Undertaking any other general HR activities and support as determined by the HR Director.

**Key responsibilities**:

- Support the wider HR and business strategy of the training and competency function to ensure compliance with training and competence requirements, in accordance with company processes and procedures.
- Accurate training and competency records maintained and manged across the business, ensuring the company’s conformance with Training matrices and mandatory HSE requirements.
- Provision of confidential, efficient and high-quality support.
- Delivering a professional service to the business, with positive working relationships being maintained internally and externally.
- Ensuring training systems are maintained accurately for reporting and tracking purposes within the business.

**Key interactions/interfaces**:

- Operational Teams and Leaders
- Internal Assessors/Verifiers
- Third party providers - e.g., Training Providers, Industry bodies
- HR Team
- Employees
- Line Managers

**Key Requirements, Skills & Attributes**:

- Previous experience in a similar relevant role
- Comfortable working in a fast-paced environment
- Knowledge of the oil & gas industry (desirable)
- Familiarity with Competence Management Systems and processes (mandatory)
- Understanding of various industry Awarding Bodies
- Excellent written and verbal communication skills
- Flexible - able to work on multitask work and prioritise effectively
- Strong sense of initiative, always striving for improvement
- Organised and efficient - plan work to ensure deadlines are met on time
- Strong attention to detail
- Good interpersonal skills - able to build effective relationships with multiple stakeholders both internally and externally
- Strong IT skills in office packages
- Experience working with offshore populations
- Experience having supported multiple sites
- Experience with using Onboard Tracker tool (desirable)

**Job Types**: Full-time, Permanent

**Salary**: From £1.00 per year

**Benefits**:

- Cycle to work scheme
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aberdeen: reliably commute or plan to relocate before startin

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