Executive Assistant to The Cfo and Director of

2 months ago

Farringdon, United Kingdom Place2Be Full time

About The Role

Permanent

**Salary**: £32,000
Hours: 35 hrs p/w
Days: Monday - Friday 
Location: Core Hub, 175 St John’s St, London EC1V 4LW

We are delighted to be recruiting an Executive Assistant to the CFO and Director of Fundraising

**What will I be responsible for in my new role?Overall purpose of the role**T
- ensure our Directors are fully supported, we are seeking to recruit an Executive Assistant to assist the Chief Financial Officer and Director of Fundraising. We are looking for someone with the confidence and experience to provide assistance across the four Support teams which the CFO is responsible (Finance, IT, Legal & Compliance and Property), as well as the Fundraising Team.You will assist them to manage their busy workload, assisting diary management, meeting preparation and project work. An important part of the role is to ensure all internal and external communications are handled in a timely and effective way. The role requires you to liaise with all departments across Place2Be and a wide range of external stakeholders including the Executive Team, Trustees and Senior Executives from external organisations. As a frequent first point of contact, you will play a key role in leading and reflecting the high-quality standards and professionalism of our work.Strong administrative and organisational skills are essential, together with an enthusiastic and flexible approach to work, good interpersonal skills and a genuine passion to make a difference.

**You will**:

- Provide direct executive support to the Chief Financial Officer and Director of Fundraising, making effective use of their time by planning and managing their schedules through diary management, forward planning and managing deadlines
- Service steering groups and Committees: schedule meeting dates in liaison with the Chair; assist in creating and compiling meeting papers; take and distribute minutes.
- Manage inboxes where requested
- Maintain an overview of the CFO’s inbox and workloads, following up on action points
- Providing administrative assistance to the Support teams within the CFO’s directorate (An emphasis on Legal & Compliance but also covering Finance, Technology and Facilities), as well as within the Fundraising team
- Assisting with Support and Fundraising team projects
- Assist with administration related to Company Secretarial matters
- Undertaking general administrative tasks as required by the CFO and Director of Fundraising
- Helping to ensure expenses claims and invoices for the team are processed in a timely manner
- Coordination and administration of team meetings and events
- Helping to induct new staff into the Support and Fundraising Teams
- Supporting the Legal & Compliance processes (such as Operational Risk and Subject Access Requests) as and when required

**Diversity and Inclusion**

**About You**

**You will**:

- Possess excellent communication skills - written and verbal - with a confident and firm (when necessary) but pleasant telephone manner, maintaining confidentiality. At ease communicating with a wide range of people, confidently building and maintaining relationships. Ability to work effectively with all levels within the organisation and with key external partners and funders
- Significant administrative/PA experience, ideally including experience working with Directors in a busy office environment.
- Strong planner, well organised, unflappable, with a demonstrable track record of working under pressure.
- Ability to use own initiative, energetic and a self-starter
- Numerate, strong writing skills, demonstrating attention to detail and able to produce written documents to a high standard.
- Able to maintain accurate confidential systems of records, either manually or on a database.
- Team player, able to create favourable working relationships easily, with the ability to organise others when necessary.
- Ability to manage up and have professional relationships with senior members of the team.
- Skilled in Outlook, Word, Excel, PowerPoint.
- An understanding of and awareness of Place2Be’s equal opportunities policy and a personal commitment to equality of opportunity and anti -discriminatory practice in service delivery.
- A commitment and understanding to equality, diversity and inclusion.

**1st Interview: 15th and 17th March 2023 - Zoom Interview**

**2nd Interview: 22nd March 2023 - 175 St John St, Clerkenwell, London EC1V 4LW.**

**In return we offer you a range of fantastic benefits including**:
If you share our core values of perseverance, integrity, compassion and creativity and have the counselling skills and patience to support some of the UK’s most vulnerable young people and families, we would love you to join us. It’s sensitive and demanding work - but hugely rewarding and fulfilling - you will be helping to give young people a brighter future.

Please view/download the full Job Description and Person Specification on our website for further details.Enhanced

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