Executive Assistant

3 days ago

Boston, United Kingdom Metsa Wood Full time

Additional Job Description

**This recruitment is carried out anonymously**

**We are looking for**:
**Executive Assistant**

Hybrid - Boston or King's Lynn Based
- **Metsä Group**_

Metsä Group leads the way in the bioeconomy. We invest in growth, developing bioproducts and a fossil free future. The raw material for our products is renewable wood from sustainably managed northern forests. We focus on the growth sectors of the forest industry: wood supply and forest services, wood products, pulp, fresh fibre paperboards, and tissue and greaseproof papers.

Metsä Group’s annual sales is approximately EUR 6 billion, and we have around 9,500 employees in 30 countries. Our international Group has its roots in the Finnish forest: our parent company is Metsäliitto Cooperative owned by nearly 100,000 forest owners.

**Reports to**:
HR Director

**Supports**:
MD, HRD, Finance and Commercial Directors

**Role Purpose**:
Our Executive Support team are highly talented experts with a trustworthy track record in project management and handling day-to-day administrative tasks.

Working closely with our other Executive Assistant, keeping 2 steps ahead of the Executive Leadership Team (ELT) is the key to excellence. Anticipating what they need before they do is a skill you must excel in. Providing dedicated support to ensure effective time and schedule management, meeting attendance and management, presentation, and correspondence organisation and so much more.

**Main Responsibilities**:

- Managing diaries, organising meetings, appointments and on/off site visits
- Booking and coordinating travel, transport and accommodation
- Organising events and conferences
- Attending meetings, recording minutes and tracking actions for the ELT
- Understand key business priorities and proactively ensure that calendar schedules are reviewed daily and that conflicts are resolved in a professional and timely manner
- Organising and carrying out administrative tasks for the Executive Leadership Team, ensuring that all systems are up to date and organised
- Maintaining all administrative procedures and implementing new ways of working where appropriate
- Creating presentation decks & organising information
- Liaising with internal/external stakeholders in order to build positive relationships to help support the daily office needs
- Collating and filing expenses on behalf of the Executive Leadership Team
- Miscellaneous tasks to support the Executive Leadership Team, which can be varied in order to suit business need

**Essential requirements**:

- A-Level standard qualifications
- 2 years’ experience as a Personal or Executive Assistant.
- Strong Outlook, Excel, Word and PowerPoint skills.
- Professional, Approachable, Organised, Excellent Communicator - both Verbal & Written, Flexible.

**Desired requirements**:

- Qualification in administration.

**Person Specification**:

- You are highly organised with keen attention to detail (it needs to be second nature to you);
- You are an excellent communicator, reliable and trustworthy
- Able to handle constructive criticism & welcome it because you value personal growth;
- You take ownership of projects & use common sense to make the right decisions;
- Have an entrepreneurial mindset which translates to your resourcefulness, flexibility, and out of the box thinking;
- Work well with computers, software tools, and for you, it's literally 'no-sweat' in learning new ones
- Expert at Microsoft Outlook, Excel, Word, Powerpoint, Teams

**Additional Information**

**Working Hours**:
Flexible to meet needs of business but core hours of 37.5 hours per week with ½ hour lunch each day.

**Annual Leave**:
25 days holiday (plus 8 bank holidays) per annum with various service related increments.

**Package**:
Attractive salary dependent upon skills, qualifications and experience; Performance Bonus, contributory pension and access to numerous voluntary employee benefits.

**What happens next?**

**Anonymous recruitment - how it works**

This recruitment is carried out anonymously. Therefore, the following information will be hidden from the recruiters until the interview stage: name, date of birth, contact details, gender, mother tongue, dates of education and name of the educational institution. Attachments (CVs) are also hidden. HR recruiters have access to the applicants' contact details at the stage when they start inviting applicants for interviews.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

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