Syp - Finance Officer - Feb 23

4 weeks ago

Sheffield, United Kingdom South Yorkshire Police Full time

**Department**:Business Change and Innovation

**Location**:Force HQ, Carbrook, Sheffield (Hybrid)

**Salary**:£24,552 - £31,434 (Band C/D)

**Hours**: 37 Hours per week

**Contract Type**:Temporary (until 31 March 2025)

**Role Purpose**:
Directly support the Accountants (and indirectly the Finance Business Partners) in the provision of clear, accurate and timely financial information in accordance with corporate timetables. Act as a single point of contact for routine financial matters to Districts/Departments.

Act in accordance with Force Financial Regulations, Contract Standing Orders and Force Financial Instructions, procedures and guidelines at all times.

**Key Responsibilities**:
**Budget Setting**
- Profile all revenue, capital and grant budgets in accordance with the budget-setting timetable, with support and direction from the Accountant where required.
- Upload the annual budget and reconcile to Oracle General Ledger.
- Prepare routine budget working papers for the budget setting process to feed into the Medium Term Resource Strategy.
- Calculate all in year virements and update the Savings Plan where relevant. Reconcile the recurrent and non-current virements to Oracle General Ledger and BI Budget Model on a monthly basis.

**Budget Monitoring**
- Identify and query all revenue and grant, non-pay, current month and year-to-date variances. In liaison with spending departments. Complete a projected outturn and financial commentary for all expenditure, including an explanation of all variances.
- Calculate all accruals, prepayments, collaboration adjustments and external recharges and ensure they are input to the ledger on a monthly and year-end basis, automated through either iProcurement or manual journal. Ensure that all material invalid codings are corrected including pay journals.
- Gather, analyse and reconcile pay data to pay budgets, identify current month and year-to-date variances. Work with HR in relation to post and strength changes. Provide explanations and data for interpretation and inclusion in the financial commentary.
- Be responsible for ensuring that all internal recharges and trading accounts are administered in an accurate, timely and effective manner.
- Complete other month end transactions and reports including overtime reports, open purchase order report, monthly pay reconciliation, recharges to other Forces, time off, top earners etc.
- On a monthly basis, ensure that the Oracle trial balance reconciles to the revenue monitoring reports, taking corrective action as appropriate.

**Capital Monitoring**
- Run the month-end capital reports and assist the Accountant in monitoring capital variances by investigating all current month and year-to-date variances and liaising with Project Managers as appropriate.
- Complete a projected outturn and financial commentary for the smaller capital projects.

**Year-End**
- Carry out year-end duties in accordance with the year-end timetable, ensuring that District/Departmental staff are aware of their obligations.
- Complete all working papers relevant to role and assist with reviewing other schedules to ensure they are maintained in accordance with accounting standards and audit requirements.

**Balance Sheet Management**
- Carry out all monthly/quarterly/annual balance sheet reconciliations to ensure that assets, income and expenditure are all treated correctly within the accounts structure.

**Assets**
- Reconcile the acquisitions and disposals of all force assets, including properties, vehicles, all vehicle fleet stocks and items of equipment at regular intervals throughout the financial year.
- On an annual basis, liaise with districts/departments to verify all assets held by the force and update all asset transactions on the asset management system.

**Fees & Charges**
- Control and coordinate all allocated specialist functions which could include Mutual Aid, Seconded Officers and Regional Working, ensuring that costs are accurately coded, recorded and monitored, charges are calculated accurately and income is collected promptly.

**Costing**
- Analyse and update both the staff costings, special costings and national framework agreement costings, gathering information from various different sources to arrive at the costs. Use guidance provided by ACPO where appropriate.
- Calculate and present costings to support Districts/Departments including overtime, operations, events and basic financial implications in reports.

**External Funding**
- Assist project managers in the preparation of bids for external funding and prepare claims for reimbursement and submission to funding bodies, ensuring that a clear audit trail of all external funding records is maintained. Liaise with external bodies in respect of grant audits and any other financial matters. Complete grant projections as part of the monthly process.

**External Returns**
- Assist with the completion of external government returns including Police Objective Analysis, Whole o

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