Speciality Pa to The Haematology Senior Leadership

5 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Haematology
- **Grade**
- Band 4
- **Contract**
- Permanent: Based at City
- **Hours**
- Full time
- Part time

37.5 hours per week (Minimum hours considered 30hrs per week)
- **Job ref**
- 164-4595326**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £22,549 - £24,882 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

This is an exciting opportunity to join the Clinical Haematology Team as Specialist PA to the Senior Leadership team team based at City Campus Nottingham

The post holder will manage the diaries. They will also play a key central role within the services and is required to work in close liaison with the SLT management team.

Main duties of the job

Working as part of a team the post holder will support the provision of a comprehensive secretarial and administrative service to the Senior leadership team completed within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines.

To understand the role in more detail, please read the attached job description and person specification documents.

Working for our organisation

As a service we are committed to continuous professional development for all our staff through a range of opportunities that involve training courses and involvement in service developments.

NUH has a set of values and behaviours to improve the experience for our patients and our staff (We are here for you). This means that in undertaking this role the post holder is expected at all times to behave is a way that demonstrates commitment to the delivery of thoughtful patient care and continuous improvement.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Accurately transcribe clinical letters using WinScribe, producing high quality work within defined deadlines

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Attending/organising meetings, take minutes

Communication link to directorate management team, regarding consultant leave/service issues

Managing the SLT diary

To support and mentor new staff

Share responsibility with line manager for own personal development

Undertake any other duties which may be reasonably required.

Person specification

Education

Essential criteria
- x5 GCSE A*-C including Maths and English

Desirable criteria
- NVQ 3/ECDL Qualification

Experience

Essential criteria
- Previous or current admin experience
- Experience using MS Software
- Similar role in NHS/Secretarial Experience

Desirable criteria
- Previous experience with NUH Systems : Medway, WinScribe, DHR, SCR, Bluespier
- Knowledge of 18WW- cancer Targets
- Experience Managing a Team

Communication & Relationship

Essential criteria
- Ability to clearly and accurately convey information
- Previous experience completing letter/forms/reports/tables with PC Software
- Maintain Confidentiality

Analytical and Judgment Skills

Essential criteria
- Use own judgement to make decisions/ ability to Problem solve
- Ability to use own initiative

Planning & Organisation

Essential criteria
- Can organise own work schedule
- Delegate/organise work for others
- Time management/working to deadlines/priorities workload

Physical Skills

Essential criteria
- Able to sit at a keyboard and computer screen for long periods of time
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have p

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