Paediatric Neurology Speciality Pa

6 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Children's Hospital
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-4374819-B**Site**
- Queens Medical Centre
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 pa
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

A vacancy has arisen for a Speciality PA to join the Family Health Paediatric admin team based at the Nottingham Queens Medical Centre Campus.

Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.

Main duties of the job

In addition to the summary you need to familiarise yourself with full Job Description and Person Specification documents attached.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

The successful applicant will have obtained 5 GCSE passes which will include English Language and Maths at grade C or above, will have a word processing or typing qualification (or experience); NVQ level 3 in Administration or equivalent experience.

The successful applicant will have excellent audio typing skills and be competent in the use Microsoft packages. Work based experience within hospital or health care setting is desirable but not essential

Working for our organisation

The Specialty PA is an integral part of the Family Health Paediatric team. We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

To manage Advice & Guidance requests.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines.

Establish and maintain admin systems/databases.

Dealing with incoming mail, results/reports management.

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant.

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters as required.

Person specification

Training & Qualifications

Essential criteria
- Minimum 3 GSCEs or equivalent to include English Language
- NVQ level 3 in administration or equivalent

Desirable criteria
- ECDL or equivalent ICT

Experience

Essential criteria
- Minimum of 2 years secretarial experience
- Audio Typing experience
- Minute taking experience
- Experience in using Microsoft Office

Desirable criteria
- Knowledge of National RTT targets
- Waiting List management
- Knowledge of hospital IT systems, e.g. Medways PAS, Notis and Winscribe

Communication and Relationship Skills

Essential criteria
- Must be able to clearly and accurately convey information verbally and in written format
- Can complete letters, forms, reports & tables using computerised technology from information collected
- Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues
- Has ability to motivate, coach and mentor others within the team

Planning and Organisation Skills

Essential criteria
- Demonstrates an ability to organise own work schedule
- Works in line with organisational targets and objectives

Physical skills

Essential criteria
- Frequent use of VDU equipment
- Frequent sitting at a keyboard
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where

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