Speciality Pa

1 week ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
An exciting 12 month secondment / fixed term opportunity has arisen for a full - time Band 4 Specialty PA within the Spinal Surgical Service at Queens Medical Centre. The post holder will provide administrative leadership, organisation and support to the spinal advanced practitioner service and newly designed spinal same day emergency care pathway. The post holder will be working closely with a team of administration colleagues as well as Medical, Surgical and Nursing staff to provide an excellent administrative service for our patients and parents/carers. The role involves bringing together excellent written and verbal communication skills, good working knowledge of Microsoft Office as well as excellent planning and organisational skills. You will be a team player and also able to work on your own initiative to meet agreed plans and deadlines.

**Main duties of the job**:
To understand the role in more detail, please read the attached job description and person specification documents.

To understand the role in more detail, please read the attached job description and person specification documents.

**Working for our organisation**:
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. We are, a large, complex, person-centred organisation with an excellent national and international reputation for the quality of patient care, research, education and innovation. For more information about the Trust, visit our website

Some of the benefits of working for our organisation include:

- Flexible working
- Opportunities for to be innovative/creative in the workplace
- Friendly and supportive work colleagues within the team
- Salary sacrifice schemes
- Cycle to work and travel

**Detailed job description and main responsibilities**:

- Provide comprehensive admin support to the Spinal Advanced Practitioner team
- .Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines
- Establish and maintain admin systems/databases
- Dealing with incoming mail, results/reports management
- Attending/organising meetings, take minutes.
- Ensure RTT patient data quality is accurate.
- Key point of contact for clinicians
- Communication link to directorate management team, regarding leave/service issues
- Dealing with clinician queries/visitors, managing clinicians 'diary.
- Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.
- Typing of clinical and non-clinical letters as required.
- Liaise with administrative colleagues to ensure patients are treated within breach dates
- To support and mentor new staff.
- Share responsibility with line manager for own personal development.
- Undertake HR related tasks, appraisals and recruitment.
- Undertake any other duties which may be reasonably required.

**Person specification**:
**Training & Qualifications**:
**Essential criteria**:

- RSA III Word processing Qualification
- NVQ Level 3 in Administration

**Desirable criteria**:

- EDCL

**Experience**:
**Essential criteria**:

- Medical Terminology
- Electronic Diary Management
- Proven secretarial experience
- Able to navigate different computer systems
- Awareness of the need for confidential in accordance with data protection act and national local guidelines

**Desirable criteria**:

- Knowledge of 18 week and cancer targets
- Previous experience of working within the NHS

**Communication and Relationship Skills**:
**Essential criteria**:

- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Can complete letters, forms, reports & tables using computerised technology from information collected
- Friendly and professional telephone manner
- Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues

**Analytical and Judgement Skills**:
**Essential criteria**:

- Able to use judgement to make decisions in order to solve problems/enquiries
- Uses own initiative
- Works in line with organisational goals and objectives

**Planning and Organisation**:
**Essential criteria**:

- Demonstrates an ability to organise own work schedule
- Manages time effectively and displays initiative
- Works within prescribed deadlines
- Ability to prioritise workload

**Other requirements/specifics for the role**:
**Essential criteria**:

- Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
- Remains calm and co-operative under pressure or in difficult and uncertain situations
- Highly motivated
- Gives consistent and stable performance under pressure
- Demonstrates enthusiasm and a conscientious approach to work, advocating this to others
- Flexible approach to work
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one

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