Marketing and Administrative Assistant

4 months ago

Kingston upon Hull, United Kingdom Absolutely Cultured Full time

**About us**

Absolutely Cultured is a registered charity which exists to create opportunity and space for amazing creative experiences to happen, for everyone. Built on the foundation of the company which delivered Hull's year as UK City of Culture 2017, Absolutely Cultured continues to play a leading role in Hull's future and in the wider UK arts ecology.

Known for presenting exceptional contemporary visual art in the broadest sense, Absolutely Cultured is not bound by artform or location. Working across three core strands - Arts Programming, Community Engagement & Learning, and Artist Development, Absolutely Cultured connects people, their communities and their place, through creativity.

Underpinning its programme at Humber Street Gallery, in places and spaces across Hull and in Hull's communities, is a commitment to develop access to cultural opportunities for the city, its residents and for creative practitioners. All projects therefore carry a learning and engagement principle, enhancing Hull's cultural offer and increasing the relevance and value of the arts to the city and UK wide.

Job Summary:
The Marketing and Admin Assistant is an enthusiastic team player responsible for bringing creative flair and project management prowess to our Partnerships and Communications activities along with supporting the wider team. The role works closely with colleagues across the organisation to help us deliver high quality, multi-channel marketing activity to engage a range of audiences that include: the media, the public, businesses, partners and funders along with supporting with monitoring and evaluation activities and reporting to funders. The postholder will need excellent organisational skills, strong attention to detail and be a good time manager.

**ROLE**

**RESPONSIBILITIES**

Co-ordinating funder reporting timelines, liaising with the wider team to make appropriate staff aware of requirements and deadlines

Co-ordinating quarterly reporting to Arts Council England including data entry and sourcing information from the wider team and systems

Co-ordinating our response to the annual NPO survey

Working with the wider team to gather appropriate data and creating a quarterly dashboard for the board

Using Eventbrite to generate tickets for events and monitoring ticket sales (training provided)

Making simple updates to the Absolutely Cultured website (training provided)

Monitoring our social media channels and posting content according to an established plan

Uploading reports to funders using online reporting systems

Liaising with external suppliers including designers, printers, photographers etc. as necessary to support the production of marketing materials

Supporting at launch events with social media, photography, media liaison etc where necessary

Exhibition invigilation, where necessary

Completing audience surveys, where necessary

Social media advertising (desirable)

Knowledge of Adobe Creative Suite (desirable)

Communicate and collaborate with staff, funders, partners and external stakeholders as necessary.

Keeping up-to-date with emerging digital trends and technologies, as well as sharing insights with colleagues and feeding into the decision process around developing current and emerging new platforms.

Championing the AC brand, ensuring consistent roll out across the company.

Undertaking any other responsibilities, tasks or activities as reasonably required by Absolutely Cultured.

**PERSON SPECIFICATION**

**REQUIRED**

1+ years’ experience in an admin, communications and/or marketing role.

Strong ability to project plan whilst remaining flexible to tight timeframes and

last-minute requests.

Excellent time management and organisational skills

Strong research skills

Experience working with / using social media tools, including an understanding of best practice.

Experience working with content management systems and basic HTML.
- Solid writing skills and ability to prepare and / or edit clear, concise oral and written copy for a wide range of audiences.

Strong ability to build working relationships with colleagues and external stakeholders.

**PERSONAL CHARACTERISTICS**

Able to manage time effectively and cope with a demanding workload while maintaining good humour, diplomacy and confidentiality.

Able to respond to and prioritise multiple and ambitious needs and requests from multiple stakeholders, confidently managing expectations to achieve shared goals.

Confident, with a solution-focused work ethos.

Excellent attention to detail and accuracy, including but not limited to meticulous attention to spelling and grammar.

Adaptable to the developing needs and demands of the organisation.

Work independently and as part of a team.

Able to work outside of typical working hours.

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Expected hours: 22.5 per week

**Benefits**:

- Additional leave
- Bereavement leave
- Company pension
- Enhanced maternity le

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