Office Administrator

3 months ago

Leeds, United Kingdom Spiral Communications Ltd Full time

We are seeking a versatile and friendly Office Administrator / Bookkeeper to join our team in Leeds.
- **Contract type** - Permanent / Part-time (16 to 20 hours with potential to spread over 2 to 4 days via our flexible working options)
- **Salary & benefits** - Up to £15 per hour; workplace pension; Leeds Arena priority tickets; free on-site secure parking, fruit & drinks
- **Responsible to** - Managing Director & Creative Director

**1. The role in brief**
- Provide professional and friendly assistance to colleagues and Directors as required, ensuring the smooth and efficient running of the office.
- Provide professional cover for the switchboard, answering incoming calls and directing them as required. Taking messages and preventing unnecessary calls going through to the Directors etc.
- Provide a professional and friendly front of house service to Clients, Suppliers, and other visitors.
- Maintain a variety of Microsoft Excel documents.
- Undertake basic personnel duties with the support of Pennine HR.
- Provide general support to the Managing Director to ensure the smooth running of both Spiral (the company) and Manor House (the office building we are in).
- All purchases and actions affecting the Company should be authorised by a Director.
- Ability to work alone with mínimal supervision.
- Other relevant comments:

- This position offers a secure and friendly working environment.
- It is a supportive role to the whole business.

**2. Main responsibilities**

**2.1 Administration**
- Stationery - monitoring stationery levels and replenishing as required.
- Sourcing supplies
- Spreadsheets - maintaining several spreadsheets for managerial use.
- Company vehicles - maintaining vehicle records, diarising & arranging insurance, MOT, services, vehicle tax etc
- Proofreading - as required.
- Travel - arranging travel, tickets and accommodation where/when applicable.
- Quotes - obtaining quotes from suppliers for projects as they occur.
- Internet research - for projects as they occur.
- Monitoring absences - Holidays, Sickness etc.
- Monitoring & assessing contracts - Checking annual contract prices against competitors. Setting up and maintaining a spreadsheet to record contract expiry dates and deadlines for cancellations.
- Gas/electricity readings - inputting readings onto internet each month.
- Projects - assisting with one off and ongoing projects as they occur.
- Support - supporting the rest of the team as required.

**2.2 Reception**
- Answering switchboard - transferring calls, taking messages and preventing unnecessary calls going through to the Directors etc.
- General reception/front of house duties - first point of contact, meeting and greeting visitors, providing tea and coffee as required and keeping reception and meeting room areas tidy.
- Post/incoming deliveries - dealing with incoming and outgoing mail (as required) - checking all deliveries before signing for them.
- Couriers - arranging couriers and preparing/checking items before collection i.e. labels.
- Tea/coffee supplies - monitoring and replenishing on a regular basis the levels of tea, coffee, milk, biscuits, fruit and soft drinks, and anything else required for meetings etc.

**2.3 Marketing**
- Tenders - assisting the Studio and Directors with putting together tenders.
- General support - assisting in general Marketing activities.

**2.4 Bookkeeping**
- Maintaining several reports and spreadsheets for the Accounts Department - including Sales and Purchase Day Books, Credit Card.
- Inputting invoices, receipts etc onto the Accounts Computer Package 'Sage 50'
- Paying customers - paying suppliers at the end of each month, or as required.
- Credit control - chasing overdue payments and providing copy invoices.
- Credit card - balancing the Company credit card.
- Bank statements - reconciling bank statements.
- Filing and archiving
- Turnover comparison

**3. Other responsibilities**

**3.1 Supervisory & Managerial Responsibilities**
- Responsibility for the smooth running of Reception.
- Responsibility for basic personnel with the support of our external HR provider - Pennine HR.
- Responsibility for overseeing the Health and Safety requirements of both Spiral and Manor House.
- Responsibility for maintaining and updating the various HR and H&S policies and procedures.
- Responsibility for ensuring service contracts are maintained and reviewed as required.
- Supervision of contractors - cleaners, window cleaners and any other contractor whilst on the premises.

**3.2 Equipment & Materials**
- Maintaining and replenishing stationery levels.
- Arranging for repairs on equipment etc as required.
- Reviewing and renewing annual equipment contracts
- Overseeing service contracts (boilers, lifts, water coolers, security contracts etc).
- Responsible for ensuring all confidential information remains locked away and restricting access to only those authorised to access it.

**4. How to apply**

**Job Types**: Part-time, Permanent

Pay:

  • Temporary Administrator

    4 weeks ago

    Leeds, United Kingdom Office Angels Full time

    Are you organised, detail-oriented, and eager to gain valuable administrative experience? Our client, a leading manufacturing company is seeking a Temporary Administrative Assistant to join their vibrant team in Leeds. In this dynamic role, you will be responsible for providing essential administrative support to ensure the smooth running of the office. If...

  • Temporary Finance Administrator

    4 weeks ago

    Leeds, United Kingdom Office Angels Full time

    Are you looking for a Temporary Finance Administration role that offers a great opportunity to showcase your skills and gain valuable experience in the retail industry? Our client, a leading retailer in the luxury furniture and homeware sector, is seeking a dedicated Temporary Finance Administrator to join their team on a full-time basis. This is a fantastic...

  • Administrative Coordinator

    3 weeks ago

    Leeds, Leeds, United Kingdom Office Angels Full time

    Job Summary:Office Angels is seeking a highly organized and detail-oriented Accounts Assistant to join their team. As an Accounts Assistant, you will play a crucial role in supporting the finance department with various tasks, including processing invoices, reconciliations, and payroll administration.Key Responsibilities:Assist with the day-to-day activities...

  • Temporary School Administrator

    4 weeks ago

    Leeds, United Kingdom Office Angels Full time

    Are you a dynamic and enthusiastic individual looking for an exciting opportunity in the education industry? Look no further! We are currently seeking a Temporary School Administrator to join our client's team. Our client believes in empowering all students, from diverse backgrounds and cultures, to reach their full potential and are committed to...

  • Temporary School Administrator

    4 weeks ago

    Leeds, United Kingdom Office Angels Full time

    Are you a dynamic and enthusiastic individual looking for an exciting opportunity in the education industry? Look no further! We are currently seeking a Temporary School Administrator to join our client's team. Our client believes in empowering all students, from diverse backgrounds and cultures, to reach their full potential and are committed to providing a...

  • Temporary Finance Administrator

    3 weeks ago

    Leeds, United Kingdom Office Angels Full time

    Are you looking for a Temporary Finance Administration role that offers a great opportunity to showcase your skills and gain valuable experience in the retail industry? Our client, a leading retailer in the luxury furniture and homeware sector, is seeking a dedicated Temporary Finance Administrator to join their team on a full-time basis. This is a...

  • Temporary Sales

    1 week ago

    Leeds, United Kingdom Office Angels Full time

    Our client, a leading retail company based in Leeds, is looking for a Temporary Sales and Marketing Administrator to join their driven team. This is a fantastic opportunity to gain valuable experience in the retail industry and contribute to the success of a dynamic organisation. ??Position: Temporary Sales & Marketing Administrator??Location: LS15, Free...

  • Temporary Recruitment Administrator

    2 weeks ago

    Leeds, United Kingdom Office Angels Full time

    We have an exciting opportunity as a Temporary Recruitment Administrator, for a Facilities Management company in Leeds! Join our client's dynamic team and make an impact in their fast-paced environment. ?? Position: Temporary Recruitment Administrator??Location: LS12, Free Parking on-site ?? Hourly rate: £11.77 + Office Angels Benefits ?? Start Date: ASAP...

  • Office Administrator

    3 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityWe are seeking a highly organised and proactive Office Administrator to join our team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key Responsibilities:Manage office inventory, stationery, and...

  • Office Administrator

    4 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityWe are seeking a highly organised and proactive Office Administrator to join our team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key Responsibilities:Manage office inventory, stationery, and...

  • Office Administrator

    4 months ago

    Leeds, United Kingdom CLC Contractors Limited Full time

    **Job Type: Full Time (Office Hours 8am-5pm, Mon-Fri)** **Competitive Package with benefits.** **CLC Group Ltd** is an established Property and Asset Maintenance Company with branches nationwide. A vacancy for a full time **Office Administrator** has arisen at our Swillington Leeds office for our Transmissions Division**.** - Administration for the...

  • Office Administrator

    5 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityA leading company in the electrical protection industry is seeking a highly organised and proactive Office Administrator to join their team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key...

  • Office Administrator

    6 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityA leading company in the electrical protection industry is seeking a highly organised and proactive Office Administrator to join their team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key...

  • Office Administrator

    5 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityWe are seeking a highly organized and proactive Office Administrator to join our team in Leeds. This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key Responsibilities:Manage office inventory, stationery, and...

  • Office Administrator

    6 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityWe are seeking a highly organized and proactive Office Administrator to join our team in Leeds. This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key Responsibilities:Manage office inventory, stationery, and...

  • Office Administrator

    5 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityA leading company in the electrical protection industry is seeking a highly organised and proactive Office Administrator to join their team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key...

  • Office Administrator

    5 days ago

    Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Office Administrator OpportunityA leading company in the electrical protection industry is seeking a highly organised and proactive Office Administrator to join their team in Leeds.This role offers an excellent opportunity for someone with strong administrative and coordination skills to ensure smooth office operations and be the face of the office.Key...

  • Office Administrator

    1 week ago

    Leeds, Leeds, United Kingdom West Riding Recruitment LTD Full time

    Office/Yard AdministratorWe are seeking an experienced Office/Yard Administrator to join our client's Family run business in Leeds. The successful candidate will be responsible for a varied Administrative role, including assisting with the loading and unloading of deliveries on Wednesdays.Duties:Respond to queries and requests from clients and...

  • Office Administrator

    1 week ago

    Leeds, Leeds, United Kingdom West Riding Recruitment LTD Full time

    Office/Yard AdministratorWe are seeking an experienced Office/Yard Administrator to join our client's Family run business in Leeds. The successful candidate will be responsible for a varied Administrative role, including assisting with the loading and unloading of deliveries on Wednesdays.Duties:Respond to queries and requests from clients and...

  • Office Administrator

    7 days ago

    Leeds, Leeds, United Kingdom Sellick Partnership Full time

    Office Administrator OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Sellick Partnership, a leading professional services recruitment firm. As an Office Administrator, you will play a vital role in supporting our recruitment team and providing exceptional administrative services to our clients and...