Exhibitions and Access Coordinator

1 week ago

Windsor, United Kingdom Eton College Full time

Salary
- £24,470.00 per annum pro-rata (£34,258.00 FTE)
- Job Reference
- eton/TP/26034/1066
- Contract Type
- Permanent
- Contract Details
- 52 weeks, Part Time
- Working Hours
- 25 hours per week
- Closing Date
- 01 July, 2024
- Job Category
- Operations
- Business Unit
- Collections
- Location
- Eton College, United Kingdom
- Posted on
- 13 June, 2024

**Role Introduction**:
We are seeking an enthusiastic and committed individual with experience of event and/or project management, excellent communication and interpersonal skills and a flexible approach to join our busy team. The Exhibitions and Access Coordinator will coordinate the College Collections exhibition programme and provide support to curators in mounting, promoting and evaluating temporary exhibitions, and act as registrar for exhibition loans.

The successful postholder will oversee weekend openings of the college’s museums and exhibition gallery, and also develop, plan, promote, deliver and evaluate engagement and events for adult audiences of the Collections. You will also act as line manager for team members responsible for weekend openings of our museums and galleries, as well as our seasonal heritage tours. An interest in the cultural/heritage sector is essential, and experience in this field, particularly of exhibition work would be desirable.

The College Collections include art and artefacts, manuscripts and archives, rare books and natural history specimens, ranging in date from prehistory to the present day. We look after these outstanding collections to preserve and develop them for the future and make them accessible to the local community and the wider world. Each year, our museums, galleries, reading room and historic spaces welcome thousands of visitors. The Collections are used by researchers and for educating pupils and are made available to a wider public through events, exhibitions and loan programmes.

Eton College prides itself on a warm and friendly community, where staff are valued and offered an outstanding working environment amidst beautiful surroundings, including a wide range of benefits.

**Working pattern**

This is a part-time, permanent position, 52 weeks of the year (inclusive of 5.8 weeks paid holiday entitlement).

Working hours will be 25 hours a week.

Flexibility is required as the nature of this post requires some evening and weekend hours, which will be scheduled in advance in consultation with the post holder and for which time off in lieu will be given. The scheduling of time off in lieu is to be approved by the post holder’s line manager.

**Interviews are expected to take place week commencing 8th July 2024**

**Main Duties**:
**Key Tasks and Responsibilities**

**Exhibitions**
- There are usually at least three temporary exhibitions per year, varying in scale, in the College Collections’ various exhibition spaces including the Verey Gallery, Tower Gallery and Museum of Eton Life._
- Work with the Exhibitions Sub-committee to schedule the programme of temporary exhibitions and displays.
- Act as project manager for temporary exhibitions, and, as agreed with the lead exhibition curator for each exhibition:

- Set regular meetings and record actions arising for the team delivering each exhibition
- Assist with the compilation and drafting of exhibition proposals and reports as requested. Monitor visitor numbers and record visitor comments and feedback.
- As requested, act as liaison with the Buildings Department and external contractors and consultants such as exhibition designers and graphic designers. Coordinate procurement of any required mounts, framing, plinths, etc. Coordinate tenders (for transport and design etc.) as appropriate.
- Oversee smooth running of all installation and de-installation periods.
- Clear copyright for exhibition and catalogues/guides as necessary.
- Coordinate the production of an online element for each physical exhibition.
- Support the lead exhibition curator, Collections Education Manager and the school’s Partnership office in linking exhibitions to education and outreach programmes.
- Act as registrar for loans of items from external institutions to College Collections. In collaboration with the Foundation & Collections Handyman and the Collections Conservator, oversee the movement of external loans and Collections items to and from exhibition areas.
- Coordinate exhibition opening events and, as appropriate, private views.
- Collect feedback from project teams and ensure ‘lessons learned’ are shared with colleagues and fed into new projects.
- Provide administrative support as above (and, as directed by the Deputy Director of Collections, act as project manager) for curators working on the periodic improvement or rotation of permanent displays in the three Eton museums.
- Act as registrar for loans of items from the Collections to external exhibitions. In consultation with the relevant keeper, other college staff, and external vendors and institution

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