School Secretary and Registrar

2 weeks ago

London, United Kingdom Chatsworth Schools Nurseries Full time

**JOB DESCRIPTION**

**JOB TITLE**: School Secretary and Registrar

**REPORTS TO**: Head

**HOURS OF WORK**: 40 hours per week Monday to Friday 0800-1700 hrs **term time **plus 2 weeks and some part-time cover, remote working in school holidays

This person will have a positive, pleasant and professional manner, with a “can do” attitude and a flexible approach to working within a team. Reliability and trustworthiness with confidential information is essential.

The postholder will be required to act in a professional manner at all times, establishing good working relationships with colleagues. The position also requires good communication skills when working with staff, pupils, parents and visitors to the school.

**Main Responsibilities**

**Admissions and recruitment**
- Administer all aspects of admissions and enrolment process.
- Act as a focal point of contact for queries from parents.
- To welcome and host families in school for individual tours, visits, taster days and open events.
- Ensure that new pupils are appropriately integrated into the school, including liaising with parents and relevant teacher.
- Draft offer letters and keep records of acceptance and rejection.
- Ensure parent and pupil details are correctly set up on iSAMS (the data management system)

Ensure the safer recruitment process is followed with all new staff, including advertising, obtaining key information, ensuring induction is completed and working with Head to ensure all HR files on the SCR are compliant.

**Database Management and Analysis**
- Maintain admissions and registration data using the iSAMS, covering both current pupils and prospective new pupils.
- Maintain a database of local contacts such as schools and local businesses

**Administration**
- Act as point of welcome for all visitors
- Record morning and afternoon registration using the school’s iSAMS database
- General office duties including correspondence, filing, supplies ordering, checking goods received and supplier liaison.
- Assist in answering the telephone and deal with enquiries.
- Provide administrative support to the Head and the Senior Leadership Team as requested.
- Assist with administrative support in relation to Parents Evenings, Open Days, special events

and other such calendared events.
- Administration of first aid

**Financial Matters**
- Periodic EYF submissions.
- Ensuring all pupil data in iSAMS is accurate for fee and disbursement invoicing.
- First line credit control and invoice query resolution.
- All supplier invoices are approved by the head and timely submitted to finance team.
- Liaising with central finance team on parent invoice and supplier invoice queries.
- Managing petty cash.
- Other sundry finance tasks.

**Premises Support**
- Liaise with the housekeeping/premises staff
- Obtaining quotes for school supplies as necessary
- Work with the School Caretaker to oversee the management of the school premises
- Main point of contact for hiring out school premises

**Person Specification**:
**Essential**:

- Strong interpersonal skills
- Strong organisational and administrative skills - good attention to detail and ability to multi-task.
- Ability to act with sensitivity and discretion
- Ability to effectively deal with a range people internal and external colleagues and stakeholders
- Ability to effectively work autonomously and own initiative and prioritise own workload
- Outstanding communication skills
- Team player
- To work flexibly to meet changing needs
- Good record of attendance and punctuality
- Commitment to equal opportunities.

**Desirable**:

- Knowledge of an independent school/college environment.
- Undergraduate Degree
- AMCIS Certificate in Admissions School Management
- Part of a school Admissions or Marketing team
- Experience of using an accounting system would enable the role to up skilled to that of School Secretary and Registrar.

**Job Types**: Full-time, Permanent

**Salary**: £27,254.00-£35,927.00 per year

Schedule:

- Holidays
- Monday to Friday

Work Location: One location

Application deadline: 30/01/2023
Reference ID: TVPS Secretary
Expected start date: 20/02/2023

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