Legal Administrator

7 months ago

Nottingham, United Kingdom Geldards LLP Full time

**Description**:
Geldards LLP is a leading regional law firm with offices in Cardiff, Derby, Nottingham and London. We are currently recruiting for a Legal Administrator to join our Private Client team in our Nottingham office.

In this role you will be key player in the Private Client team in Nottingham, primarily providing comprehensive administrative assistance to Partners and other fee earners in the department.

**Key Responsibilities**:

- Audio typing via digital dictation system of documents such as; letters, correspondence, contracts and attendance notes.
- Copy typing draft to finished items.
- Answering external calls to fee earners or general telephone enquiries into the team and politely taking an accurate message and contact details to promptly pass on to the relevant fee earner if he or she is unavailable (or one of the partners in the team in the case of new enquiries) and advising caller as to when they may expect a call back.
- Processing incoming cheques and acknowledgments.
- Arranging appointments, meetings, room bookings, any travel and accommodation and lunches as required.
- Photocopying, faxing and scanning documents as and when required.
- Preparing draft bills, including disbursements from billing guides, updating team billing schedule.
- Preparing relevant forms for accounts including payment requests, etc.
- Completing IHT forms and wills, Powers of attorney and other legal documents (under the direction of a fee earner).
- File administration and closures and money laundering requirements.
- Exercise confidentiality, discretion, personal sensitivity and utmost courtesy in all aspects of the role, particularly when dealing with clients.
- Dealing with telephone enquiries from new/existing clients re release of wills, deeds and requests for other information as well as handling sensitive situations and liaising with fee earners to be able to respond appropriately.
- Scheduling deeds, wills, powers of attorney and other Private Client documents and requesting receipt upon dispatch
- Carrying out on-line HMLR searches for office copy entries.
- Engrossment of Wills, Trust Deeds and other legal documents prepared within the team as requested by fee earners.
- Updating of critical dates diary, wills, powers of attorney and trust databases.

**Skills, Knowledge and Expertise**:

- Ability to communicate confidently with both clients and all department levels across the Firm.
- Must be computer literate.
- Ability to prioritise, meet strict deadlines and work under pressure.
- High attention to detail and accuracy is essential.
- Must be able to work as part of a team as well as to use own initiative.
- Project a professional image at all times.

**Benefits**:
In return you will have the opportunity to develop your career within our high ranked Private Client team** **based in our Nottingham office and will be paid a competitive salary (dependent on experience) as well as qualifying for other benefits such as a day of for your birthday and 25 days annual leave plus bank holidays.
- 35 hour working week - Monday to Friday, 9am to 5pm
- 25 days annual leave plus bank holidays (increasing to a maximum of 30 days for additional years of service)
- A day off on your birthday each year (or closest working day)
- Life Assurance (x3 times salary)
- Pensions Scheme (Legal and General)
- Dedicated Employee Assistance Programme Telephone Line
- Salary Sacrifice Options (Including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
- Staff Legal Services Discounts
- Working in a team that is consistently reviewing the best ways to develop and train and help you to achieve your goals
- We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity having some form of reasonable adjustment, whether physical or extra time for written tasks for example can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, are there any adjustments we can make to the recruitment process to make it better or more accessible to you? If so, please feel free to let us know_

**About Geldards**:
Established over 100 years ago in Wales, we are a strong and successful full-service national law firm.

From our offices in Cardiff, Derby, Nottingham and London, our team of over 320 talented individuals support a broad range of clients throughout the UK, Europe and Internationally.

At our core, we are an open and friendly business with an unshakeable integrity. Our strength lies in our ability to nurture technically gifted, committed and responsible individuals. We aim to develop long term, mutually beneficial relationships with all our clients.

We deliver quality legal advice and seek to continuously improve our service by setting aspirational goals that underpin our everyday work. More ef

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