Procurement Assistant

2 weeks ago

London, United Kingdom Exponential-e Full time

**Exponential-e**

Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospects has resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.

We're a company of innovators who think big and achieve bigger Our people are crucial to the continuing success of our company. From our CEO to our new Graduates, each of our people demonstrates our PRIDE principles which are at the core of everything we do.

**Overall purpose of the job**:

- Follow processes to ensure the smooth provisioning of Exponential-e products and services

**Key responsibilities for this job**:

- Prepare purchase orders and send copies to suppliers and to departments originating requests. The placing of orders with suppliers
- Determine if inventory quantities are sufficient for needs, ordering more hardware when necessary. Maintaining the relationship with customers and suppliers by giving regular updates and information
- Perform buying duties when necessary
- Management of the stock room to include stock count and rotation
- Distributing incoming stock to internal teams
- Dispatch equipment to customers sites via DHL
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
- Review requisition orders in order to verify accuracy, terminology, and specifications
- Prepare, maintain, and review purchasing files, reports and price lists
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
- Track the status of requisitions, contracts, and orders
- Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
- Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
- Approve bills for payment
- Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered
- Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
- Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
- Monitor contractor performance, recommending contract modifications when necessary. Liaising with different areas in the business as well as external suppliers and customers

**Knowledge and experience required**:

- Excellent verbal and written communication skills
- Strong customer service focus
- Sharing responsibilities and ability to work as part of a team

**Our People**

Our people are what makes Exponential-e Group the company it is today. This year's employee survey highlighted that 81% of employees who took the survey, would recommend a friend to work for our organisation.

Learning and development are fundamental parts of daily life at Exponential-e. From their first day at the company, everyone is provided ample opportunities to develop their skills and broaden their horizons, with our own L&D team running a range of bespoke courses, based on the latest innovations and challenges across the digital landscape.

Exponential-e Group is committed to providing equal opportunities in employment and treating all employees with respect and dignity. The company respects and values the diversity of its staff, striving to maintain an environment where there is opportunity for everyone to feel valued, their talents to be utilised and for both personal and organisational aspirations to be met. Every employee plays a vital role in helping to create an inclusive working environment by understanding and harnessing difference in a positive way.

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