Facilities Administrator

3 weeks ago

Turriff, United Kingdom Texo Recruitment Full time

TEXO Recruitment are delighted to be representing our external client in their search for a Facilities Administrator to join them on a full-time, permanent basis in Aberdeenshire.

Ensure both workshop and office facilities are maintained in accordance with company standard and accepted code of practice. The Facilities Administrator will be responsible for general business operations such as office reception, cleaning, hospitality requirements, security, and fire systems.

Role and Responsibilities:

- Place parts orders in accordance with company procedures
- Ensuring supplier and contractor vetting procedures are adhered to.
- Liaise with workshop departments to ensure accurate maintenance records are maintained for plant and equipment
- Maintain department, equipment, and global base registers
- Produce weekly KPI reports and present to department manager
- Issue plant maintenance reminders and associated paperwork
- Liaise with 3rd parties as required for facilities / plant maintenance
- Provide super user support for internal company systems
- Pro-actively manage stock levels of office equipment including stationery / refreshments
- Assist with the set up of IT workstations as directed
- Maintain company noticeboards in both hard copy and digital format
- Pro-actively communicate with department members to mitigate potential issues with maintenance schedules
- Liaise with the finance department to maintain accurate asset values
- Arrange rental of additional plant in line with business operational requirements
- Liaise with Hire Coordinator to ensure accurate plant rental records
- Support plant control systems for international bases
- Experience using Microsoft visio, sharepoint and forms
- Good interpersonal skills with the ability to communicate both written and verbally with management, colleagues, contractors and various other external stakeholders
- Familiar with CDM regulations would be an advantage
- Familiar with legislative requirements for heavy plant and machinery would be an advantage

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£24,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- 12 hour shift
- Monday to Friday

Work Location: In person

Reference ID: 2033

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Turriff, Aberdeenshire: reliably commute or plan to relocate before starting work (required)

**Experience**:

- administration: 1 year (preferred)
- facilities: 1 year (preferred)

Work Location: In person

Reference ID: 2033

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