Business Administrator
5 months ago
The role of Business Administrator will be based at our impressive ACE Winches facility in Turriff, with state-of-the-art facilities all powered by wind.
ACE Winches is now part of Ashtead Technology. Together we continue to strengthen our product and service offerings for oil & gas and offshore renewables.
Within the role you will assist in delivering comprehensive administrative support, ensuring all relevant documentation exists and is kept up to date. In collaboration with the Administration Controller you will develop, enhance, and ensure compliance with regards to systems, procedures, working practices, recordkeeping systems and IMS documents. Additionally, you will provide support in resolving any administrative challenges by assisting in the preparation of reports, analysing data and identifying solutions.
**Job Roles & Responsibilities**
- Prepare documentation for equipment loadout and shipping in conjunction with Project Engineers and Logistics Team.
- Prepare the relevant asset certification packages, operations and maintenance manuals, and technical construction files required as per project needs.
- Assist in the preparation of offshore work packs & technical documentation as required.
- Issue and allocation of asset ID numbers including the upkeep of the asset register.
- Compilation, maintaining and management of Project Documentation Registers (SDRL’s).
- Updating, maintaining, and managing equipment timelines within Asset Management Software (C-Sam) in conjunction with Project teams as required.
- Raising Service Requests as required to support the business.
- Assist in the preparation of asset technical documentation.
- Preparation of equipment demobilisation documentation.
- Understanding of other Business Administration functions such that cover can be provided.
- Support Departmental / Project meetings as required and document minutes accordingly.
- Attend and participate in departmental and project meetings.
- Create and maintain electronic project files.
- General administrative support where required for the department.
- Log and update the system with department holidays.
- Support Business Modern Apprentices with understanding and learning the departmental administration processes and responsibilities.
**Qualifications & Skills Required**
**Essential**
- Excellent organisational and time management skills.
- IT literate with advanced experience of Microsoft Office.
- Ability to work under pressure and meet deadlines on a consistent basis.
- Effective team player.
- Professional and effective verbal and written communication.
- Attention to detail.
**Desirable**
- HNC in Business Admin/Management or Business Modern Apprenticeship or previous relevant admin experience.
**Benefits**:
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site gym
- Private medical insurance
- Referral programme
- Sick pay
Work authorisation:
- United Kingdom (required)
Work Location: In person
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