Business Support Officer
7 months ago
**What's involved with this role**:
**Reference no: Southwark RQ1230091**
**Proven minute taking skills and experience are essential for this role**
The team requires an experienced and confident administrator to provide administrative support to the tree service. To provide customer focussed Parks and Leisure services through ensuring the effective delivery of the Arboricultural Contract, divisional performance reporting, effective budget monitoring and responsible for stakeholder management through customer enquiries and complaints. To take responsibility for coordinating business activities and establishing systems, on behalf of the division and senior management, to help the team work better and smarter to ensure high quality customer service is delivered in accordance with the Council’s policies.
Key Responsibilities:
- Act as a first point of contact for all enquiries including those from Members of Parliament, Councillors and stakeholders coming into the Division including ICW and FOIs. Developing effective links and working relationships in order to respond. Responsible for ensuring that these are responded to within the corporate timescales. Reporting to the division on performance against correspondence targets.
- Contribute to the successful delivery of the Arboricultural Services Contract including ensuring effective contract management through the issuing of works and ensuring the contract is meeting specified schedules.
- Lead in the rollout of new procedures relating to the Council’s business systems, with a particular emphasis on exploiting benefits of IT, providing guidance to senior managers.
- Responsible for the preparation, presentation of information as and when required including the provision of technical and non-technical reports.
- Contribute to the management and monitoring of budgets and responsible for processing of payments to contractors.
- Provide coordination and processing role regarding Divisional finance with regards to the ordering of supplies, raising of purchase orders and the processing of invoices on behalf of service managers. To do this efficiently with a high degree of accuracy and recommend improvements to systems where appropriate.
- Provide a meeting and events service for senior management; co-ordinating attendance where numbers are significant, preparing agenda, briefing papers, electronic distribution of papers, minutes, pursuing follow up actions.
- Seek out and provide advice and guidance to senior managers on operational policies and business systems, providing details or liaison with appropriate support functions - finance, HR, facilities and office supplies - on behalf of senior managers.
- Research and compile information in response to direct enquiries and prepares briefing papers for service managers on key issues. This may include the collation of statistical data and related analysis.
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**
**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
**Experience**:
- Experience of setting up and maintaining administrative systems and complex records.
- Experience of liaison with internal and external individuals and organisations on administrative issues.
- Experience of the preparation of a range of documents, letters, and reports to a high standard.
- Minute taking skills and experience.
- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Experience of using a range of IT packages including word and excel and other packages for presenting information to a high standard.
- Preparation of financial or numerical information.
**Knowledge**:
- Knowledge and understanding of the importance of parks and leisure services in an inner city environment desirable.
**Skills & Abilities**:
- Enjoy being organised and administrative tasks and the ability to plan and prioritise a heavy workload.
- Ability to work flexibly, independently and as part of a team, doing what is required to get the job done to a high standard.
- Ability to define problems and produce innovative solutions against financial constraints.
- Ability to communicate effectively both orally and in writing with a wide range of people including members, senior officers, community representatives.
- Be able to successfull
-
Business Support
1 day ago
London, United Kingdom Reed Business Support Full time**_Would you like to work for a well known software brand based in the heart of the city? Do you have Events Management experience ?_** before they can commence work on site.** **About** My Client is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm's 44,000 employees in more than...
-
Business Support Officer
8 hours ago
Stanley, Greater London, United Kingdom Hays Business Support Full timeWe are seeking a motivated and detail-oriented Family Time BSO Administrator to join our dynamic team. This exciting role will allow you to play a key part in coordinating services, managing court reports, and supporting families through their parenting assessments. You will thrive in a fast-paced, customer-facing environment and be essential in the smooth...
-
Business Support Officer
8 hours ago
Stanley, Greater London, United Kingdom Hays Business Support Full timeWe are seeking a motivated and detail-oriented Family Time BSO Administrator to join our dynamic team. This exciting role will allow you to play a key part in coordinating services, managing court reports, and supporting families through their parenting assessments. You will thrive in a fast-paced, customer-facing environment and be essential in the smooth...
-
Family Services
8 hours ago
Stanley, Greater London, United Kingdom Hays Business Support Full timeYour new company We are seeking a highly skilled and dynamic administrator to join our team in a family support role within a Royal Borough. This exciting opportunity will allow you to engage directly with vulnerable people and families while managing a variety of tasks that require a strong attention to detail and exceptional organisational skills....
-
Office Manager
4 days ago
London, United Kingdom Reed Business Support Full timeThis is a Temporary long term assignment to cover for a period ofMaternity Leave for 9 months to start as soon as possible. We are looking for an experienced Office Manager for a small nursery and children's centre. You will be reporting to the School Business Manager and the Executive Headteacher **JOB SUMMARY** The Office Manager will administrative...
-
Family Services/Localities
8 hours ago
Stanley, Greater London, United Kingdom Hays Business Support Full timeWe are looking for an experienced administrator with a background in finance and a passion for working within local government family services. In this essential role, you'll be at the heart of financial administration for children in care and foster placements, managing vendor relations, purchase orders, payments, and ensuring smooth financial processes...
-
Compliance Officer
2 days ago
London, United Kingdom Reed Business Support Full timeReed are delighted to be working with one the largest property development and management groups who have a portfolio worth over £4 billion. They are seeking to recruit for a **Compliance Officer** to their friendly and professional human resources department in their head office on a **temp** **to perm** basis. **Hours of work: Monday to Friday, 9:00 to...
-
Office Manager
1 day ago
London, United Kingdom Reed Business Support Full timeMy client is looking for an experienced Office Manager to start in the new year however they would like to start the process of recruiting this side of Christmas. This role will be fully office based, in the London Aldgate area. The salary for this roleis up to £40k per annum and the client has requested a two stage interview process. This is a years...
-
Office Manager
2 weeks ago
London, United Kingdom Hays Business Support Full timeYour new company Located in the vibrantWest End, this pharmaceutical manufacturing company prides itself on fosteringan excellent office culture where collaboration and innovation thrive. Theybelieve in creating a supportive environment that values each employee's contributionsand promotes professional growth. The team enjoys a dynamic workplace...
-
Office Manager
1 day ago
City of London, United Kingdom Hays Business Support Full timeYour new company A growing business in the heart of London City is seeking an Office Manager & Receptionist to join their busy team. They require this position to be in the office 5 days a week and are keen to find someone who can hit the ground running!Your new role Managing and overseeing Reception area Preparing and issuing passes Distributing post...
-
Office Administrator
2 days ago
London, United Kingdom Reed Business Support Full timeA well established Property Investment and Management company based in the West End are currently seeking an Office Administrator to join their small team. With an office in a fantastic location close to local shops and restaurants this is a great opportunityfor someone with a love for the hustle and bustle of London. Due to the nature of the position you...
-
Office Manager
3 days ago
City of London, United Kingdom Reed Business Support Full timeAre you an experienced Office Manager within the Professional Services Sector? Do you want to work for a growing business with recently refurbished offices? I have an outstanding new role available for a true Office Manager looking to take on a new challenge. While this is a traditional Office Manager position in the sense that you will be running all...
-
Business Support Officer
7 months ago
London, United Kingdom Business Smart Solutions Full time**Rate**:£23.88 per hour (Umbrella) **Term**: 5 months **Hours per week**: 36 **Location**:Location **The Brief** We require x3 Business Support Officers to support our Customer Relationship Team over winter. You will be responsible for a number of duties including stage 1 complaint responses, Mayors Enquiries, Members Enquiries and supporting our...
-
Office Administrator Position
1 week ago
London, Greater London, United Kingdom Hays Business Support Full timeWe are seeking a skilled Office Administrator to join our team at Hays Business Support in Chester.About the RoleThe successful candidate will be responsible for:Providing administrative support to the team, including data entry, document preparation, and filingManaging phone calls, emails, and other inquiriesCoordinating meetings and appointmentsYour Key...
-
Administrative Support Professional
1 week ago
London, Greater London, United Kingdom Hays Business Support Full timeCompany OverviewHays Business Support is seeking a highly organized and communicative individual to join their team as an Administrative Support Professional. Located in Chester, this temporary office assistant role will involve providing essential administrative support to the wider office.About the RoleYou will be responsible for handling administrative...
-
Office/facilities Manager
2 days ago
London, United Kingdom Reed Business Support Full timeWe are working with a a large and exciting architecture studio to hire an experienced Office Manager to join their team. The studio are looking for a self-driven, highly efficient Office Manager to coordinate and manage all office and building duties. Youwill be responsible for the day-to-day upkeep, smooth running and maintenance of the office. As Office...
-
Reception/office Assistant
1 day ago
London, United Kingdom Reed Business Support Full timeAre you looking for a role to work in a vibrant fun environment? Do you enjoy taking on challenges? Are you able to work on your own initiative and a self-starter? Then this could be the role for you! This is a Mat leave cover for 12 months. You will be totally responsible for the office management which includes reception duties as well as supporting...
-
Business Development Manager
3 days ago
London, United Kingdom Reed Business Support Full timeOn behalf of my client - a well-established, award-winning international commercial law firm, which has wide range of specialists’ sectors i.e., international trade, insurance, education, public sector and banking etc I am looking for Business DevelopmentManager. The purpose of the role is to build a strong relationship with all fee earners as well as...
-
Executive Head of Uk Office
2 days ago
City of London, United Kingdom Reed Business Support Full time**Is your next role an Executive Head of UK Office?** **Are you looking to work for a charity?** **Do you have business management experience?** This is a full time permanent position, reporting into the CEO, starting in February. The purpose of this role is to undertake the overall management duties and business administration of the London Office to...
-
Office Manager
1 day ago
London, United Kingdom Reed Business Support Full time**Office Manager** A global shipping company based in Victoria are currently seeking an Office Manager to join them.This role will be office based from Monday to Friday, 9-6pm. Duties include: - Meeting rooms reservations - Managing courier services, posts, deliveries - Arranging for office supplies - Following up on contracts regular reviews, renewals,...