Engagement Co-ordinator

4 weeks ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

**Salary**: £28,929 to £29,762 with progression to £32,411 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

**Closing Date**: 17 July 2023

The Role

The University’s Vision and Strategy sets out an ambitious and exciting journey, to be a people focused, world-leading university that harnesses academic excellence, innovation and creativity to advance knowledge and provide benefits to individuals, to organisations and to society as a whole.

This is a great opportunity to make a difference and help shape the delivery of engagement within the Faculty of Medical Sciences. Engagement is a key portfolio activity which delivers mutual benefit to the University and our stakeholders. By building links internally and across the relevant sectors, you will be supporting education and research initiatives directly within our Faculty and across our partnership. If you enjoy working in outreach and a varied exciting role, then this could be the position for you.

The postholder will work closely with key stakeholders including the Faculty’s newly appointed Director of Engagement and Place, and senior Professional Services colleagues. The postholder will join the Data and Communications community, which is a broader community of professional services colleagues within FMS.

Key Accountabilities
- Contribute to the development and delivery of the Faculty of Medical Sciences Patient and Public Engagement and Involvement Strategy, working with the Faculty Director of Engagement and Place, Head of Operations and the Head of Faculty Research
- Co-ordinate Faculty engagement project meetings and committees, preparing agendas, papers, minutes and follow-up actions. Co-ordinate engagement projects and working groups as required
- Deliver activity that ensures researchers are aware of the benefits and impact of public and patient engagement and involvement in the design and dissemination of research.
- Deliver a programme of engagement events, liaising across the Faculty to ensure a joined-up approach, for example with the Faculty EDI Team and colleagues in related PPI/E roles.
- Support the planning and delivery of participatory events such as through developing event objectives, marketing and communication materials, organisation, evaluation and dissemination of findings and impact.
- Provide day-to-day support for colleagues who wish to undertake engagement and involvement activity by providing information, training and advice on engagement-related queries; hosting drop-in sessions; keeping the Faculty Engagement. Toolkit and internal and external webpages up to date
- Disseminate and build awareness of best practice in PPI/PPE strategies across the Faculty, encouraging uptake of relevant opportunities
- Working with the Director of Engagement and Place and VOICE colleagues, establish and maintain effective working relationships with relevant external stakeholders including patient groups, research funding bodies, community groups, voluntary sector, NHS and social care organisations
- With the Director of Engagement and Place, develop a coordinated approach to engagement within the Faculty, via streamlined processes and effective communications
- Manage information held within the Faculty, identifying engagement opportunities and liaising with Institutes and Schools, providing a cohesive presence at engagement events and activities
- With the Director of Engagement and Place, develop and maintain a system of recording Faculty engagement activity to produce regular reports to Faculty Executive Board and the University Engagement and Place Committee
- Manage and monitor agreed budgets, providing regular financial reports to the Head of Operations and Head of Faculty Research

The Person (Essential)

Knowledge, Skills and Experience
- Proven interpersonal skills including dealing with challenging situations
- Excellent written and oral communication skills and the ability to relate to a wide range of people
- Ability to coordinate activity across a large complex organization
- Works independently with mínimal direction/oversight
- Interacts professionally and confidently with all levels of an organisation
- Excellent IT skills, web authoring and database use
- Works with high level of accuracy
- Works calmly and confidently under pressure
- Excellent planning, organization and prioritization skills
- Experience of budget analysis and reporting (desirable)
- Experience of event organisation and delivery (desirable)
- Knowledge of engagement practices between higher education institutions and public bodies (desirable)
- Knowledge of structures that support the research and teaching environment (desirable)

Attributes and Behaviour
Communicating
- Use clear, concise and accurate communication, tailoring the approach accordingly and encou

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