Senior Medical Secretary

2 months ago

Bolton, United Kingdom Bolton NHS Foundation Trust Full time

We are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office duties. The post holder will be based in the offices for the Obstetrics and Gynaecology Secretarial Team at Royal Bolton Hospital.

Interviewees may be asked to complete a typing test.

The post holder will be responsible for providing an efficient secretarial service to the Obstetrics & Gynaecology Team. The post holder will provide cross cover for fellow secretaries when required.

**Core/Key areas will include**:
- To provide a full medical secretarial and administrative support

To assist the OBM/BSM/OSM to facilitate the smooth running of the Obstetrics and Gynaecology services

Bolton NHS Foundation Trust provide services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh and Wigan. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 5,700 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The Family Division aims to deliver the highest standards of care for maternity, sexual health, gynaecology and a range of acute and community children’s services. The Division is a Centre of Excellence for Women’s and Children’s services and has a credible and enviable reputation. We deliver over 6,000 babies and carry around 1500 gynaecological procedures each year, making us a specialist provider of health services for women, babies and their families in the North West sector of Manchester and beyond.

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.

**Key Relationships**: Specialty Managers, Consultants and Medical Staff, Nursing Staff, other secretarial team members (Senior Medical Secretaries, Support Secretaries, Admin Assistants, Clerical Officers)

**JOB PURPOSE**:
The post holder will be responsible for providing an efficient secretarial service to the Obstetrics &
Gynaecology Team. The post holder will provide cross cover for fellow secretaries when required.

**Core/Key areas will include**:
- To provide a full medical secretarial and administrative support

To assist the OBM/BSM/OSM to facilitate the smooth running of the Obstetrics and Gynaecology services

**Key Responsibilities**:
- Provision of secretarial duties and administrative support to ensure the efficient and smooth running of the Obstetrics and Gynaecology team. This includes:
- To assist with the management of the Consultants’ waiting lists (inpatient and outpatient) in line with the Referral to Treatment pathways and access policy.

Typing of day-to-day correspondence on behalf of the Consultant/s and/or practitioner/s working in the department, ensuring that the departmental clinical correspondence targets are adhered to.

To organise the Consultants’ clinical, academic and professional commitments by managing their diary, co-ordinating clinics and arranging meetings/appointments.

Taking minutes and preparing the agenda for the maternity governance meeting.

Acting independently to prioritise work load. Exercise independent judgement and initiative when resolving problems.

To ensure the timely production of an accurate clinical record of each patient episode using relevant IT systems and databases, including case note tracking and logging 18 week outcomes onto LE2.2

Minimising queries by ensuring letters are completed for each patient episode in a timely manner.

Liaise with other hospital / departments to ensure appropriate request forms are sent for various investigations and/or appropriate onward referrals are made in a timely manner to ensure the delivery of effective patient care.

Organising access to patient records and ensuring safekeeping of records within the department.

Filing of all clinical correspondence correctly and efficiently into patients’ case notes ensuring that the department filing policy is adhered to.

To maintain bring forward and follow up systems associated with patients investigations and results to ensure the continuity of patient clinical care within set timescales and adhering to Trust guidelines, policies and procedures. Arranging patients’ investigations and collating results as necessary and, where necessary, update the investigation checker Excel document as appropriate.

To assist the OSM/BSM/OBM in the generation and collation of information relating to complaints within required timescales.

To b

  • Senior Medical Secretary

    24 hours ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Full-time 37.5 hours per week, fixed term contract for 12 months (or secondment). The successful applicant will require previous Medical Secretary experience in a hospital environment and have excellent organisational and communication skills. You will be able to cope well under pressure and have a good understanding of the patient pathway. You should enjoy...

  • Medical Secretary

    1 week ago

    Bolton, United Kingdom Mandalay medical Centre Full time

    To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums etc in an accurate and quality manner. - Use of the Choose and Book system where appropriate; to assist in referral of patients to one or more hospital(s) of...

  • Senior Medical Secretary

    1 month ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    We are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office duties. The post...

  • Senior Medical Secretary

    2 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Job summary We are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients' case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office...

  • Medical Support Secretary

    4 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Maternity leave cover Band 3 Medical Support Secretary - Gastroenterology -18.75 hours We are looking for a highly organised medical support secretary to join our Gastroenterology secretarial team. You should have previous experience in a similar setting to undertake this role within the Gastroenterology Service, based at the Royal Bolton Hospital. You will...

  • Medical Support Secretary

    2 days ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Maternity leave cover Band 3 Medical Support Secretary - Gastroenterology -18.75 hours We are looking for a highly organised medical support secretary to join our Gastroenterology secretarial team. You should have previous experience in a similar setting to undertake this role within the Gastroenterology Service, based at the Royal Bolton Hospital. You will...

  • Medical Support Secretary

    4 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Job summary Maternity leave cover Band 3 Medical Support Secretary - Neurology hours We are looking for a highly organised medical support secretary to join our Neurology -LTC secretarial team. You should have previous experience in a similar setting to undertake this role within the service, based at Breightmet Health Centre . You will work...

  • Medical Secretary/receptionist

    4 weeks ago

    Bolton, United Kingdom Fig Tree Medical Practice Full time

    **Company description** We are a friendly and busy NHS GP surgery in Farnworth. Our hardworking team provides care for approximately 4800 patients. We have 3 GP partners, a Practice Nurse and an admin team of 6. We also have attached staff consisting of a Pharmacist, an MSK practitioner, 2 Paramedics, a Mental Health Practitioner, a Health Improvement...

  • Medical Secretary

    2 days ago

    Bolton, United Kingdom Circle Health Group Full time

    **Medical Secretary** **The Beaumont Hospital** **37.5 Hours & Permanent** **Salary: Up to **£25,027.00** per year** **The Beaumont Hospital** **in Bolton** Is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare...

  • Medical Secretary

    2 days ago

    Bolton, United Kingdom Circle Health Group Full time

    **Medical Secretary** **The Beaumont Hospital** **37.5 Hours & Permanent** **Salary: Up to **£25,027.00** per year** **The Beaumont Hospital** **in Bolton** Is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare...

  • Medical Support Secretary

    4 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Sexual & reproductive Health is looking for a support medical secretary to assist in the day to day running of the service. The postholder will provide a comprehensive and efficient secretarial service to the Consultant and other Medical staff in the Integrated Sexual Health Service. The secretary will provide an efficient channel of communication between...

  • Medical Support Secretary

    4 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    The postholder will provide a comprehensive and efficient secretarial /personal assistant service to the Consultant and other Medical staff in the Integrated Sexual Health Service. The secretary will provide an efficient channel of communication between the service and other medical staff, GPs, patients, other departments and disciplines within the service....

  • Medical Secretary

    2 days ago

    Bolton, United Kingdom Circle Health Group Full time

    **Medical Secretary** **Bank Shifts** **Up to £12 per hour** **The Beaumont Hospital** in Bolton** Is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. **Circle Health Group are...

  • Medical Secretary

    2 days ago

    Bolton, United Kingdom Circle Health Group Full time

    **Medical Secretary** **Bank Shifts** **Up to £12 per hour** **The Beaumont Hospital** in Bolton** Is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. **Circle Health Group are...

  • Medical Support Secretary

    1 week ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Bolton Foundation Trust is looking to recruit a part-time experienced, enthusiastic and motivated medical support secretaries to join its Chronic Pain Management Service. You will be an integral team member; working alongside multidisciplinary colleagues including Consultants, Specialist Nurses and Allied Health Care professionals. A caring disposition and...

  • Medical Support Secretary

    2 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Band 3 Medical Support Secretary - Cardiac Liaison 30 hours per week We are looking for a highly organised medical support secretary, with previous experience in a similar setting to undertake this challenging role within the Cardiac Specialist Nurse Service, based at the Royal Bolton Hospital. You will work alongside our current cardiac liaison...

  • Support Medical Secretary

    2 hours ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    Part-time 30 hours per week. Fixed term contract for 10 months An exciting opportunity has arisen for a Medical Support Secretary in the General Surgery Department at Bolton NHS Foundation Trust. We are looking for an enthusiastic, motivated individual with excellent typing and organisational skills and experience of working to deadlines to provide...

  • Support Medical Secretary

    1 month ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    **Full time 37.5 hours per week. Fixed Term or Secondment for 6 months** An exciting opportunity has arisen for a Medical Support Secretary in the Breast Services Department at Bolton NHS Foundation Trust. We are looking for an enthusiastic, motivated individual with excellent typing and organisational skills and experience of working to deadlines to...

  • Senior Medical Secretary

    4 weeks ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    The main duties are to provide direct PA/secretarial support to the General Surgery Consultants. This would include liaising directly with numerous members of staff within the hospital, organising and prioritising your own work load, providing supervisory support to colleagues, diary management and offering the best support possible for our patients.

  • Support Medical Secretary

    1 month ago

    Bolton, United Kingdom Bolton NHS Foundation Trust Full time

    **Part-time 30 hours per week. Secondment 10 months** **Interview date: 7th March 2023.** An exciting opportunity has arisen for a Medical Support Secretary in the General Surgery Department at Bolton NHS Foundation Trust. We are looking for an enthusiastic, motivated individual with excellent typing and organisational skills and experience of working to...