Administration Assistant

7 months ago


Bath, United Kingdom Wlliams Lea Full time

Administration Assistant

Job title: Administration Assistant

Location: Bath, BA1 1RG

Contract: Full time, permanent

Hours: 37.5 hours per week

Shifts: Monday through Friday between the hours of 9.00am and 5.30pm

Williams Lea seeks an Admin Assistant to join our team

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for

Purpose of the role: The Admin Assistant will work as part of a team based within our client’s sites which requires the highest level of customer service and will work alongside our management team.

Key Responsibilities

FILING
- Collecting filing from designated areas and correctly filing these
- Returning files to designated areas
- Managing the addition of volumes to existing files
- File closure administration
- Providing reporting information as required
- Maintaining all filing in a tidy and orderly manner
- To assist in the collation of information on this service area for including in the monthly reports

Internal

ARCHIVE AND DOCUMENT MANAGEMENT
- Process all personal papers for storage, including wills, power of attorney and title packets
- Complete all documentation relating to items that are to be archived and or retrieved
- Ensure the practice management system is updated to correctly record the location of all

items
- Act upon the clients instructions to close, archive and record all files being issued to storage
- To assist in the collation of information on this service area for including in the monthly reports

GENERAL
- Collect and input monthly reporting information
- Ensure all paperwork and tracking sheets are correctly completed and recorded

Key Skills
- Customer focused individual with the ability to build professional working relationships with

our clients and their colleagues
- Self-motivated, with the ability to lead by example
- Well presented with a professional manner
- Flexible
- Computer literate
- Quick learner
- Effective communicator at all levels, both written and oral
- Able to work effectively with others and alone when required
- Attention to detail, ability to retain high levels of concentration

The Package

Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.



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