Executive Assistant

2 weeks ago

London, United Kingdom Illuminate Financial Full time

**ROLE**

This is a full-time EA opportunity in our London office looking after our Managing Partner until he moves fulltime to a NY based EA in late 2025 (estimated) at which time you will transition to support our current New York Partner (British) who will be moving back to London. On top of these primary EA duties you will be supporting the London Investment team where needed and working on ad hoc projects with our Chief of Staff.

**PRINCIPAL ACCOUNTABILITIES**
- Proactive & complex extensive diary management - daily management of scheduling & rescheduling appointments, exercising a flexible approach to changing schedules, efficiently and confidently making decisions on multiple ever-changing priorities & ensuring focus on the correct business agenda.
- Coordinating internal & external meetings including but not limited to team meetings, off-site meetings, client meetings, Investment & Advisory Committees, one to one meetings and helping host team members from the global offices.
- Providing support to our Investment team alongside working closely with the current London & New York EA’s with errands on the ground alongside holiday cover.
- Supporting our CoS with Illuminate Events, planning & ad hoc projects.
- Supporting our Partner with his annual diary and supporting his strategic thinking to help pre-empt obstacles and prepare solutions.
- Completion and submission of expense claims withing a timely manner.
- Dealing with complex travel itineraries (including identifying effective usage of avios points/non standard options), flights and accommodation for our Partner.
- Personal support for our Partner in relation to his family, logistics, personal finances & his London flat.
- Contributing to continuously growing and maintaining our culture and positive energy within the team with socials and initiatives.
- A natural desire to deliver ahands-on approach given we are a small team (we all ‘muck in’).

**PERSON SPECIFICATION (KNOWLEDGE, SKILLS & ATTRIBUTES)**
- Excellent IT skills with a thorough knowledge of MS Office packages, especially Outlook
- Approachable, efficient, well-organised, with an exceptional eye for detail and a willingness to use
- The confidence and conviction to guide & challenge our Partner gently but firmly in their decision-making processes.
- Good verbal and written English communication skills with the ability to communicate confidently with a wide range of individuals and organisations.
- Must support a team ethos.
- Possesses the independence to work with a small team or alone but with growth & bigger picture thinking in mind.
- Solutions oriented - can solve problems without corporate departments to turn to and is resourceful in nature.
- Ability to simplify and own challenges with ease taking the burden away from the Founder.
- Experience working as part of a global team, across different time-zones, is an advantage.
- A needs must mentality where no task is too small or trivial in order to push the business forwards.

**PRACTICAL REQUIREMENTS**
- This is a full-time position - hours to be worked Monday to Friday between the hours of 8.30 am and 6pm
- Primarily office based (3 days a week) but with some flexibility to work from home at other times on request.
- 30 days holiday (the office closes between Christmas & New Year in which 3 of these holiday days must be taken). The 8 UK bank holidays are in additional to this holiday allowance.
- Travel & Health Insurance
- Phone & tech allowance
- Statutory Pension
- Life Insurance
- Discretionary bonus annually
- Annual offsite (previous Val’ d’Isere, Ibiza, Barcelona, London)
- Bi-weekly Breakfasts local to the Shoreditch area.
- Additional August week with a changing nature (wfh week 2022, extra 5 days holiday 2023 etc)
- Authorisation to work in the UK is required

**Carried Interest** We want all Illuminate employees to participate in the success of our funds. All current full-time employees have received carried interest (a share of the performance fees) in our funds and new employees should be included in future funds.

**Fund investment** Opportunity to invest in Illuminate’s future funds without any fees.

This is an opportunity to be involved in an exciting fund in one of the most innovative and fast-growing areas of venture capital.

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