HR & Payroll Assistant - Maternity Cover

2 months ago

Ayr, United Kingdom AK Stoddart Ltd Full time

To act as a central point of reference for internal and external queries relating to the HR function, ensuring that all messages are recorded and reported on, in a timely manner, including contact with any staff and relevant Managers.
- To carry out research and benchmarking and be part of company projects and programmes as required.
- Ensure that all personnel data which is kept manually, and computer based is filed in line with Data Protection legislation and Company policy and is accurate and up to date at all times.
- To provide administrative support for recruitment, training, setting up and maintenance of personnel and training files.
- To produce on a regular basis up to date management reports throughout the Company.
- To participate in the various elements of the Recruitment and Selection process including advertising and collating job descriptions.
- To participate in induction programmes and prepare induction starter packs for all new starts.
- Produce and prepare contract letters and terms and conditions for all new starts.
- To take part in the administrative side of absence management, holiday management, disciplinary and grievance procedures.
- To deal with all HR correspondence and respond accordingly.
- To organise Occupational Health visits ensuring compliance with health and safety and Company policy. Also ensuring that managers have liaised with employees to confirm their attendance at occupational health appointments so that cancellations can be made within the required notice and therefore without charge.
- To organise translations of various written documentation.
- To interpret and translate at meetings, interviews, presentations, as and when required.
- To minute and administer points from Works Committee Meetings.
- To ensure that non-UK employees are registered with the Home Office, that they provide bank details and National Insurance numbers.
- Co-ordinate and administer minute taking of relevant HR meetings e.g. trade union meetings, disciplinary and grievance formal hearings etc
- Produce correspondence, documentation and presentations using the relevant computerised software packages as and when required for the HR function.
- Administer the staff benefits package for all staff within the Company.
- To prepare all incoming and outgoing reference requests for staff.
- To assist the Head of HR with implementing the Company’s appraisal system, including collating an annual training needs analysis and liaising with the company trainer.
- Ensure probationary reviews are conducted in a timely manner with action taken as appropriate
- To manage the maternity and paternity procedures in order to check that the relevant documentation is received at the appropriate time and, where this is not the case, to chase employees and managers.
- To manage flexible working requests in order to check that the relevant documentation is received at the appropriate time and, where this is not the case, to chase employees and managers.
- Prepare and collate all the relevant data in order to process the weekly Broxburn payroll, including overtime, annual leave, absence, and lateness recordings on the computer system.
- Liaise with management over lateness, absence, and holiday pay advancements in order to process the payroll within the agreed timescales.
- Send to the external payroll provider all paperwork in order that the payroll can be run within the agreed timescales.
- Liaise with the Head of HR / H&S and escalate issues as and where necessary Maintaining the HR / T&S system inputting new starts / leavers / relevant changes
- Generating reports from HR/T&A system for management

Experience of processing payroll advantageous

Working towards an HR qualification preferred but not essential

Excellent organisational skills and strong interpersonal skills

Hands on mentality

Ability to prioritise workload and delegate

Excellent written and verbal communication and influencing skills

Team working and customer focused attitude.

Forward thinking and progressive demonstrated ability to problem solve, report information/findings, develop recommendations

Attention to detail

**Job Types**: Full-time, Temporary
Contract length: 9 months

**Salary**: Up to £20,000.00 per year

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- No weekends

COVID-19 considerations:
We have and continually implement procedures in order to protect our employees their families and the business.
We have been audited and confirmed we are working well above the industry standards

Work Location: In person

Expected start date: 01/02/2021

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