Medical Workforce Administrator

4 weeks ago


Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

The Medical Workforce Administrator’s role is to assist in providing comprehensive transactional administrative service to designated divisions for medical positions, ensuring that recruitment and administration is undertaken in a timely and professional way having regard for cost, quality and Trust policy, working closely with directorate line managers to deliver their workforce needs
- To ensure all pre-employment and ID checks for medical staff (including bank doctors, honorary contracts, licence to attend and clinical attachments) are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence
- Manage the return of documentation relating to the above using relevant systems (e.g., Trac/TiS)
- Ensuring each new doctor has an electronic staff (payroll) record.
- To administer confirmation of employment letters, bank letters and lettings references.
- To provide excellent communication skills and a good telephone manner for Medical Workforce enquiries, answering basic queries and directing more complex queries to the appropriate member of the team.
- Assist with the monitoring and accurate recording of absence for Medical Staff.
- Filing and archiving of confidential documentation.
- Answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary.
- Assist in the co-ordination of shadowing for Foundation Year 1 trainees incoming for August changeover.
- To provide cover for the Medical Workforce Officers in their absence.
- To liaise with the Postgraduate Education Department and HEE to support the junior doctor recruitment and appointment processes.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of theUK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Please see the job description and the person specification attached to the advert for further details



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