Office Manager

2 weeks ago

Windsor, United Kingdom WHISHWORKS Full time

**About Us**

Coforge Salesforce Business Unit (formerly WHISHWORKS) (CSF), is a global IT services and consulting company, specializing in systems integration, Mulesoft, Big Data and Salesforce. Being a part of the prestigious Coforge group, CSF set for accelerated growththrough the best of two worlds - agility from operational independence, scale from leveraging complementary strengths and best practices of the parent group. Over the years we have helped hundreds of businesses access, control and monetize their data, becomingthe partner of choice for data-driven organizations.

**Role Summary**

We are looking for a responsible Office Manager and Administrative Assistant to perform a variety of administrative tasks. This is an integral role, acting as linch pin for all support functions across the U.K. and U.S. You will be the face for all new joinersand all guests to the Windsor office. This role ensures the efficient and smooth day-to-day operation of our office and support of remote teams.

**Primary Responsibilities**
- **Office Management**

? Ensure office equipment and supplies are properly sustained and serviced, whilst holding responsibility for all office supplier relationships.

? Responsible for Vendor Management, Invoices, payments, AMC Management, Rent and Maintenance.

? Regular interaction with the Finance team for invoice submission and payment follow-ups.

? Interaction with other support functions, i.e., HR, IT and Finance team on various activities.

? Office maintenance which includes Pantry Management, Meeting rooms, equipment maintenance, Parking, Visitor Management, Couriers.

? Monitor and maintain regular checks on office network, phone, internet, CCTV and office security and housekeeping maintenance.

? Responsible for H&S and Fire response compliance.

? Handling incoming calls and post and processing as needed.

? Responsible for all office related expenses, bookkeeping and bills submission to Finance for payment process.
- **Operations Administration**

? Onboarding of new employees, exit formalities, HR related support. Asset issuance and collection.

? Support to Sales and Account Management teams on Operation related activities.
- **U.K. & U.S IT Support**

? IT equipment procurement, asset maintenance & repairs and IT support with the help of IT team.

**To be a successful hire, you would require**:

- Prior experience in office administration and support.
- Confidence with technology and hardware.
- Proficiency in Microsoft Office and Outlook.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.

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