Project Coordinator

2 weeks ago


Southwark, United Kingdom Identity Full time

We are currently looking for a Project Coordinator to support Event Producers and Project Managers with all aspects of project delivery for a diverse portfolio of projects.

The role is based 3 days a week in either our London or Eastbourne office, with 2 days working remotely. The salary is up to £28,000 dependant on experience.

Identity is a dynamic and energetic live events agency where creation and delivery is the beating heart of our business. Working with a number of global brands and government departments we design and deliver their live events in the UK and internationally.We are pioneers of human experience.

**Key Responsibilities and Accountabilities:**
- Providing support to the team with projects (tenders, pitches, pre-production, onsite and post event)
- Taking ownership of allocated tasks, taking responsibility for the completion of these to the highest standards
- Maintaining open communication with suppliers, contractors, clients, internal teams and departments
- Researching, reading, understanding and acting upon pre-defined event regulations
- Arranging client and internal meetings and producing meeting agendas and meeting notes
- Supporting in the production of project documents including timelines, project status reports, risk registers, event running orders and rehearsal schedules
- Where required sourcing, contracting and liaising with venues
- Administration and financial support including raising purchase orders, collating expenses and processing invoices
- Onsite project support
- Preparing on-site collateral for events, including PA kits, delegate lists, stationary, badges, props etc.

**Skills and Experience:
Essential**:

- Previous experience working in a customer focused role
- Ability to present information clearly and concisely
- Proven organisational skills
- Good oral and written communication skills and excellent attention to detail
- Advanced level of software literacy (particularly MS Outlook, MS Excel, MS Word, MS PowerPoint)
- Capability to deliver tasks accurately and within set timeframes
- Self-prioritise workload according to the business needs and excellent time management skills
- Self-motivated with a passion to succeed
- Hands on, can do attitude
- Ability to remain calm under pressure
- Full UK Driving Licence

**Desirable:**
- Knowledge and experience of the live events industry
- Training in Event Management (desired, but not essential)

**More reasons to join:**
- You’ll bring your expertise, we’ll expose you to the best in the industry
- Leadership opportunities and scope to grow with the department
- Remote/flexible working + offices in both Eastbourne and London
- Culture of training and professional development
- 25 days holiday plus your Birthday off
- Annual team awards
- Exciting staff social calendar
- Social, Environmental and Charity committees reflect a genuine commitment


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