E-procurement Systems Officer

3 months ago

Newcastle upon Tyne, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

Are you looking for a job that offers a blended approach to working from home and in an office and provides genuine opportunity for personal and professional growth? Then look no further, an exciting opportunity has arisen to join the Northumbria Healthcare’s eProcurement Systems Team.
The eProcurement Systems Team is part of the Procurement Service which operates on behalf of Northumbria Healthcare NHS Foundation Trust, Primary Care Trust sites and City Healthcare Partnership. Within this large catchment area (one of the biggest geographical areas of any NHS Trust in the country) the eProcurement Systems team manages, supports and administers a wide range of services which includes but is not limited to; maintenance of the Trusts eProcurement system, end user training, end user requisitioning and catalogue management.

The department is looking for an enthusiastic and motivated individual with excellent oral and written communication skills to join as an eProcurement Systems Officer. Does this sound like you? Great, then please read further to find out more detailed information on what this exciting job opportunity entails.

While duties are grouped into specific disciplines, there is overlap between the Officers to ensure resilience and business continuity, requiring a degree of flexible working and a reasonable understanding of each other’s duties.

**These duties include**:

- Project Leading
- Configuration and Change Control
- User Support
- Training
- Interface Management
- Reporting and Record-keeping
- Communication
- Analysis

While duties are grouped into specific disciplines, there is overlap between the Officers to ensure resilience and business continuity, requiring a degree of flexible working and a reasonable understanding of each other’s duties.

**These duties include**:

- Project Leading - Lead on projects to develop and enhance eProcurement

modules, including the activities of planning, liaising with users, delivering project tasks, risk management and reporting outcomes.
- Configuration and Change Control - hierarchical approval structures, approval rights and employee set-up; facilitation and housekeeping of appropriate access rights for all end users; creation and maintenance of buyer-managed catalogues and adoption of supplier-managed catalogues to support GS-1 initiatives; setup and maintenance of locations to a consistent standard for use within multiple systems, in accordance with agreed procedures.
- User Support - administration, reporting and service-desk support for the Procurement Service’s P2P and e-Tendering solutions; first-line technical
- Training - roll out of the P2P online requisitioning systems to all user departments within the Trust, to enable electronic requisitioning of goods and services to be ordered directly by Wards/Depts.
- Interface Management - supporting the integration of inventory management systems within the Trust’s ordering processes and catalogues, processing and monitoring of daily interfaces between multiple systems.
- Reporting and Record-keeping - upkeep of and reporting on the contract registers in accordance with transparency guidelines; supporting Freedom of Information Act requests for data in a timely manner; maintaining Standard Operating Procedures, action logs and issue logs for the platforms and procedures within the team’s remit.
- Communication - liaising and working with all eProcurement Systems Officers in sharing information with staff across the team regarding developments, updates and downtime relating to each of the systems; supporting the Central Alert System and Field Safety Notice processes with data and dissemination as required; maintaining centrally-shared documentation for access by internal and external stakeholders via the associated internet and intranet pages.
- Analysis - analyzing complex data sets to produce reports for use by Procurement and Finance staff; resolving invoice and contract queries relating to catalogued products; production of performance metrics including dashboards at monthly and quarterly intervals for use at departmental, divisional and board level.

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