Payroll Officer

**JOB DESCRIPTION**

**PAYROLL OFFICER**

**Main Purpose**: The post holder will be part of the HR team and will help deliver a comprehensive support service by taking a lead role with the preparation and submission of accurate monthly payroll information.

**Responsible to**: People Director

**Salary**:£23,183- £27,692

**Hours**: 30 - 39hrs per week

**Our Vision **What we’re working towards**:
Our vision is for children, young people and adults with learning and other disabilities in Cumbria to live a fulfilling life, in the way they want and with the support they choose.

**Our Mission **How we will achieve our vision:
Offering high quality care and support to people which is centred

around individual needs, offers choice, and promotes independence;
Creating opportunities that people want through offering a diverse range of services which enable people to develop, achieve and reach their potential;
Employing good quality, suitable staff that we value and support, because we recognise that a happy workforce does the best job;
Working with other organisations and our communities to promote understanding, equality of opportunity, and inclusion.

**Our Values **How we will behave:
Person Centred

Inclusive

Positive

**PAYROLL OFFICER MAIN DUTIES**

**Payroll Duties**
- To take a lead role in ensuring HR records are accurate in line with monthly payroll requirements
- To provide a timely, accurate, efficient and effective monthly payroll, ensuring that service deadlines are met
- To process sickness which includes checking of SC2 forms, fit notes, return to work documentation and updating HR system as well as calculating sickness pay in line with the organisation’s terms and conditions.
- To support with rota, timesheet and payroll input recording.
- To process monthly payroll amendments including starters, leavers, and contract changes.
- To process transactions relating to payroll expenses, deductions, and salary sacrifice schemes.
- To ensure payroll data is in line with HR Staffing Budgets by updating the relevant databases.
- To support with pensions administration and data requests from providers and employees.
- To complete and submit pension scheme leavers documentation.
- To conduct regular checks to ensure integrity of the payroll information.
- To deal with payroll enquiries from employees and management.
- To communicate and work with our external payroll provider.
- To deal with sensitive matters professionally and confidentially.

**This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties as discussed and directed by the Manager.**

**General**
- To contribute and uphold West House’s values, qualities and standards.
- To ensure one’s own professional development within the organisation.
- To present a professional image in terms of dress and conduct.
- To promote equality and diversity as part of the culture of the organisation
- To attend relevant training in order to learn and improve professional skills which are relevant to the post.
- To attend supervision meetings on a regular basis and participate in annual performance review.
- To always act in a professional manner in accordance with West House policies and procedures.
- To be aware of the responsibilities of employees under the Health and Safety at Work Act 1974.
- To adhere To West House Confidentiality Policy.

**Health & Safety**

To be aware and adhere to the responsibilities of employees under the Health and Safety at Work Act 1974.

**Any other duties as may reasonably be required.**

**This may include transfer to another location.**

**Person Specification**

**Essential / Desirable**

A strong generalist administrator with demonstrable experience of working with databases, cloud based systems, management information systems, and Microsoft Office 365, in particular Excel

Essential

Experience of working in Health and Social care

Desirable

Payroll qualification and/or knowledge and experience of payroll systems, data capturing, processing, and working with payroll bureaus.

Desirable

Experience of managing end-to-end processes.

Essential

Results oriented and highly organised with a resilient nature

Essential

Excellent attention to detail

Essential

Proactive, always looking for ways to improve processes and proposes effective solutions

Essential

Excellent interpersonal and communication skills

Essential

Excellent IT skills, Microsoft Word, Excel, PowerPoint, Outlook, and Office 365.

Essential

Self-motivated professional and acts with confidence and integrity.

Essential

Person Centred, Inclusive and Positive.

Essential

**Salary**: £23,183.00-£27,692.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Cycle to work scheme
- Gym membership
- Health & wellbeing programme
- Referral programme

Schedule:

- Monday to Friday

Application question(s):

- Do you live within reasonable commuting distance or are relo