Undergraduate Assistant Administator

6 months ago

London, United Kingdom Lewisham and Greenwich NHS Trust Full time

We are looking for an enthusiastic, organised person to support the undergraduate team looking after of the medical students on the QEH site.

This post will look after the day to day queries of medical students plus medical work experience students.

Significant admin experience is required and desirable to have previous experience or working with students or in a hospital environment.

The post holder will assist the Administrator in providing administrative support for all aspects of the clinical component of the MBBS programmes and its supporting structures. The appointee will also need to ensure all Lewisham & Greenwich NHS Trust (LGT) teaching is in accordance with either the University of London or Nicosia.

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development

Widening access (anchor institution) and employability

Improving the experience of staff with disability

Improving the EDI literacy and confidence of trust staff through training and development

Making equalities mainstream

To provide administrative support to the Medical Undergraduate Administrator with the preparation of agendas, timetables, student inductions, handbooks and assignment schedules.

To check room bookings for teaching sessions, set up teaching sessions in person and virtually. Send reminders to speakers and students attending the sessions.

Assist with the organization and support of the OSCEs (objective structured clinical examination) and examiners and patient recruitment.

Assist with the provision of support for the development of the Student Selected Component programme. This includes assisting with the development and maintenance of the database and liaising with Medical School representatives as appropriate.

Assist with the organisation of such schemes as - the academic performance of students, their personal wellbeing, illness, absence, or any other mitigating circumstances which may have a bearing on the student’s participation/performance on the course.

Assist with supporting documentation and or minutes for committees relating to the MBBS Programme and follow up action as required.

Assist with maintaining undergraduate electronic and paper records including daily e-registers using the CAT system. Update the attendance spreadsheet daily and update the Administrator on any non-attendance trends.

To enter data received from evaluation sheets onto a spreadsheet to allow the Medical Undergraduate Administrator to write appropriate evaluation summaries.

Provide a general enquiry for all MBBS (Bachelor of Medicine/Surgery) students dealing with all queries relating to their attachment.

Assist with the distribution of student lockers ensuring records are kept of all allocations.

Assist with administration for medical work experience students and elective placements.

Support the postgraduate team as service needs require.

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