Health Records/scanning Clerk

3 weeks ago


Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

We currently have a fixed term clerical vacancy within the Health Records and Scanning department. You will work a fixed number of hours each week over a range of flexible shift patterns to provide cover between the hours of 7am to 5pm Monday
- Friday.

You will deal with all aspects of the management of the Health Record both paper based and those held on the Trust’s computerised patient record systems.

You will have the benefit of working as part of a large, supportive team but are also expected to show initiative, work independently and demonstrate consistently high standards. Being flexible in approach and having an awareness of the need for confidentiality and integrity is vital in this role.

You will be expected to provide a professional and courteous service for all staff and visitors utilising the facilities provided within The Trust. You will respond to requests for information promptly and efficiently using a variety of communication methods while ensuring strict adherence to Trust protocols.
- Assisting with the accurate preparation of patient documentation created at the time of the patients visit ready to be scanned and uploaded to the Evolve system.
- Scanning the documents using our document scanning equipment
- Undertake all clerical duties, including data input onto Trust systems, filing, photocopying and printing.
- Recording an accurate count of files & documents received and processed.
- A good working knowledge and experience of using a PC and keyboard.
- A good working knowledge of Microsoft Office packages including Outlook.

You will work as part of a large, diverse, supportive and friendly team where your training and development needs will be taken care of by our dedicated department trainer who will ensure you have the tools to do the job with confidence and to a high standard.

As the patient is at the heart of everything we do our aim is to support the clinical staff in providing a safe, high quality service by making sure that the Health Record is complete, accurate and available when required. All our fantastic team take pride in the part they play in working together and supporting each other to achieve this goal.

**Duties will include, but not be limited to**:

- Accurate preparation of clinic packs
- Accurate upload of documents in accordance with departmental training and procedures.
- Tracking and delivery of notes
- Activate emergency and planned admissions
- Collection and count of day forward files from around the Trust that are to be returned to the scanning team.
- Accurate preparation of day forward and legacy files ready to be scanned in accordance with departmental training and procedures.
- Identifying and processing of physical content ready for filing.
- Accurate filing of case notes and physical content
- Recording accurate count of files /documents received/processed as required
- Assisting with the storage cycle of scanned batches.
- Accurate scanning of files in accordance with departmental training and procedures.
- Report maintenance issues to team leader/manager in a timely manner.
- Participating in department quality control processes
- Participating in department audits



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