Senior Administrative Officer

6 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- £24,228 - £30,208

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- North West

City/Town 1
- Accrington, Barrow-in-Furness, Birkenhead, Blackburn, Blackpool, Bootle, Burnley, Carlisle, Chester, Chorley, Crewe, Huyton, Kendal, Lancaster, Liverpool, Penrith, Preston, Runcorn, Skelmersdale, Warrington, Workington

Building/Site 1
- NPS 13-15 WELLINGTON STREET BLACKBURN, BB1 8AF, NPS 384 TALBOT ROAD BLACKPOOL, FY3 7AW, NPS 40 EUROPA BOULEVARD BIRKENHEAD, CH41 4PE, NPS 41 WEST ROAD LANCASTER, LA1 4NU, NPS 50 AVENHAM STREET PRESTON, PR1 3BN, NPS 77/79 DUKE ST BARROW IN FURNESS BARROW-IN-FURNESS, LA14 1RP, NPS BUSHER LODGE KENDAL, LA9 4RF, NPS CEDRIC FULLWOOD HOUSE CREWE, CW1 6YY, NPS CHAPEL HOUSE SKELMERSDALE, WN8 8AP, NPS CHEADLE AVENUE TUEBROOK LIVERPOOL, L13 3AE, NPS CLINT MILL PENRITH, CA11 7HW, NPS GEORGIAN HOUSE CARLISLE, CA3 8DR, NPS GROUND FLOOR NORTON HOUSE RUNCORN, WA7 2UR, NPS JUPITER HOUSE CHESTER, CH1 4QS, NPS POPLAR HOUSE HUYTON, L36 9US, NPS PROGRESS HOUSE WORKINGTON, CA14 4EW, South Sefton Magistrates, L20 3BJ, WARRINGTON COMBINED WARRINGTON, WA1 1UR, NPS QUEENS LANCASHIRE WAY BURNLEY, NMS The Globe Centre, BB5 0RE, NMS 113 (Old Red Cross Building), FY1 4QQ, NMS Liverpool Film Studios, L5 9YJ, NMS Buckingham House, PR1 3LS, NMS Unit 6 Albert Edward House, PR2 2YB, NPS BOLTON STREET CHORLEY CHORLEY, PR7 3BB

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time

Role Type 1
- Operational Delivery

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Management Support- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
- Health, Safety & Fire- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
- Effe

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