Post Award Systems Senior Administrator
2 weeks ago
**Position Details**
Research Strategy and Services
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938
Grade: 5
Full Time, Permanent
Closing date: 7th January 2024
**Our offer to you**
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Find out more about the benefits of working for the University of Birmingham
**Background**
The University has an exciting vision to build on the success of REF2021, by continuing to transform its research performance across outputs, income, impact, and policy influence. Central to this ambition is the Research Strategy & Services Division (RSSD), a new Professional Services department that is being established to provide a transformative and sector-leading approach to research strategy and support.
**Role Summary**
This role will be based within the Post Award Systems team providing accurate set up of newly awarded research projects within the Fusion system.
The post holder will work as part of a team of 5 Research Finance Administrators with responsibility for the set-up of approximately £200m worth of externally funded research grants and contracts per annum. They will be responsible for reading financial terms and conditions within contractual paperwork in order to set the project up within the Oracle based financial system. Tasks will involve setting up invoicing, claim schedules, partner payment requisitions, processing journals and setting up schedules for overhead recovery. The correct set up of newly awarded research projects is critical ensure that financial controls for research projects are robust and compliant with funder terms and conditions and therefore to maximise research income to the University.
**Main Duties**
Working as part of a team of Post Award Systems Senior Administrators responsible for system set up of externally funded research projects:
- You will act as a point of contact to provide accurate and timely information and advice to internal and external customers and stakeholders on University processes and procedures, answering queries promptly, providing guidance and resolving queries from initial contact to resolution.
- Regularly communicate relevant information to staff and external contacts for example the Principal Investigator on the project. Develop strong relationships with Pre and Post-Award teams to ensure smooth transition of projects between teams.
- Process financial data monitoring accuracy, chasing up missing information, and escalating any issues as appropriate. This will include:
- liaising with the award holder and other key stakeholder to ensure that prior to the project going live that a signed contract is in place, an ethical self-assessment has been completed, and that the actual project start date is confirmed
- reviewing the Funder financial terms and conditions to set up invoicing, contract deliverables, raising requisitions and overhead schedu
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