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Executive Assistant

4 months ago

Salford, United Kingdom Linda Taylors Ltd Full time

Our client in long standing company based in Salford who are experts in their field. We are recruiting for an Executive Assistant to provide personalised secretarial and administrative support at the highest level to the Board of Directors. This is an exciting role for an experienced, high calibre Executive Assistant who thrives in being involved in a fast paced organisation. This role is offered on a hybrid basis with a minimum of 3 days per week in the office following the initial training period.

The main duties for this Executive Assistant role will include:

- Executive Assistant to Founder and CEO, Chief Financial Officer and Chief Operating Officer, proactively managing their day-to-day workload providing assistance in a discreet, diplomatic and efficient manner. Offering solutions, ideas and making judgements and decisions on behalf of the Board when required
- Maintain and coordinate complex diary management, across multiple time zones
- Collation, consolidation and issue of monthly board reports and agendas ahead of meetings
- Minute taking at monthly strategy and board meetings, ensuring all aspects of meetings are organised and actions captured and chased
- Organise national and international travel along with preparation of business itineraries
- Organise dinners and events as required
- Information requests, document compiling for acquisition opportunities, data room management on behalf of the wider investment team
- Project management
- Facilitate all legal, supplier, property and shareholder document signing for portfolio businesses
- Preparing personal expenses and submitting credit card consolidation
- Working with all senior stakeholders and executive teams to ensure key deadlines, actions and milestones are tracked and delivered on time
- Internal database and folder management of sensitive files and company documents, compiling and filing confidential letters and other documentation
- Facilitate internal communications / first point of contact for all ad hoc queries and support for portfolio companies
- Procurement management including the approval of invoices
- Facilitating internal staff expense process, preparing monthly file for payroll and group payments
- Fleet Car Management, arranging new leases or vehicle purchases, tracking renewal of leases, arranging MOTs and services, approval of invoices
- Liaison with insurance providers maintaining updated branch and fleet information
- Support the implementation of operational strategies to support growth, creating a culture that encourages ownership, initiative and best in class service

The successful Executive Assistant will possess the following qualities and skills:

- Ability to deliver on multiple and complex tasks simultaneously
- Excellent communication skills
- Exceptional organisational skills
- Excellent work ethic
- Strong attention to detail
- Strong verbal and written communication
- Experience of working in a highly confidential environment
- Trustworthy, diligent and very discreet
- Superb professionalism
- Demonstrates drive, energy, resilience, enthusiasm and determination

In return this position is offered on a Full Time, Permanent basis with a Hybrid option after a successful training period.

The salary for this role will be c£35,000 per annum together with a generous benefits and personal development package.

**If you have all the skills and experience listed above, please APPLY TODAY.**

As a leading recruitment agency in Swinton, Manchester, here at Linda Taylors Ltd we are continually receiving new assignments and permanent positions to work on in the Manchester, Bolton, Bury, Salford, Eccles and surrounding areas so keep a close eye on our website, Facebook, Linkedin and Twitter pages for a full list of current permanent and interim opportunities as well as marketplace news and fun stuff.

**Job Types**: Full-time, Permanent

**Salary**: From £35,000.00 per year

**Benefits**:

- Company events
- Cycle to work scheme
- Free parking
- On-site parking
- Private medical insurance
- Work from home

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Salford, Greater Manchester: reliably commute or plan to relocate before starting work (required)

Work Location: One location