Conferences and Events Lead

6 months ago

Macclesfield, United Kingdom SKA Organisation Full time

At the SKAO we are coordinating a global effort to deliver one of the largest science facilities on the planet. The SKAO telescopes will be next-generation instruments that will help to answer key questions in astrophysics, drive technological innovation and support human capital development.

More than a dozen partner countries and over a thousand scientists and engineers around the world are already on board, making the SKA project an international collaboration like no other, and one of the most ambitious science and engineering endeavours of the 21st century.

Headquartered in the UK, with telescope sites in Australia and South Africa, the SKAO will be one observatory operating two telescopes, an endeavour spanning three continents. Multinational by design, in early 2021 the SKAO became an intergovernmental organisation, one of only a select handful of science infrastructures to do so worldwide.

Construction activities for the SKAO's telescopes in Australia and South Africa started in 2021, along with a ramping up of SKAO staff in both countries. It is expected that the transition from the Construction Phase to the Operations Phase will happen around 2028.

SKAO Operations in South Africa will be conducted in partnership with the South African Radio Astronomy Observatory (SARAO). SKAO Operations in Australia will be conducted in partnership with the Commonwealth Scientific and Industrial Research Organisation (CSIRO). The Observatory will also partner closely with a global network of SKA Regional Centres through which astronomers will access science data products and a suite of tools and resources to further analyse the SKA telescopes' data.

An exciting opportunity for a talented individual with experience in international events management to join an international, multicultural organisation.

The Role

The Conferences and Events Lead will play a central role in the organisation and/or participation of the SKA Observatory in large-scale international meetings, professional conferences, as well as recreational and outreach events.

The Conferences and Events Lead will have overall responsibility for organising the SKAO’s flagship professional events and conferences, such as the SKAO’s international science conference, working in close collaboration with the relevant teams internally. They will have direct responsibility for all events hosted at the SKAO Global Headquarters, as well as supporting and advising other teams with their larger meetings and events, including the SKAO teams in based Australia and South Africa.

Building on a strong experience in event management in international and multicultural environments, the Conferences and Events Lead will use their exceptional organisational and negotiating skills and in-depth knowledge of the events industry and standards to ensure the organisation of successful conferences and events for the Observatory, building a trusted network of suppliers and managing relationships with both internal and external stakeholders in a culturally-sensitive way.

Familiar with the complexity and sensitivities inherent to multinational endeavours such as the SKAO and their high level of visibility and exposure, the Conferences and Events Lead will build political, sustainability, EDI and other considerations into the planning and decision-making process to serve the Observatory’s goals and interests and preserve its reputation. They will be a forward and innovative thinker who is solution-oriented, always on the lookout for novel solutions to ensure the delivery of SKAO’s events to the highest standard and following best practice in events management.

Reporting to the Director of Communications, Outreach and Education, the Conferences and Events Lead will line manage an Events Coordinator and work with both local and international suppliers.

SKAO is committed to providing an inclusive and flexible working environment, meeting the requests of our Colleagues whilst also fulfilling the needs and objectives of the Observatory.

There may be occasions where this role requires the post holder to work across different time zones and, in line with SKAO policy, flexible working hours will be supported in agreement with the line manager.

Key Responsibilities, Accountabilities and Duties
- Manage the SKAO’s events and recreation budgets responsibly, using sound financial principles to ensure the successful delivery of events and value-for-money for the Observatory.

External events management:

- Lead the organisation and implementation of SKAO’s flagship conferences, meetings and events (such as the SKAO science conference) internationally from start to finish, identifying, negotiating with, and securing suitable venues, and working with relevant internal and external stakeholders to ensure efficient planning and successful delivery of events that meet the Observatory’s standards and requirements. This includes embedding political and EDI, sustainability, and o

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