Fleet Coordinator

7 days ago

Solihull, United Kingdom Arthrex Ltd Full time

**Company Overview**

Arthrex is a fast-growing Medical Device company in the Healthcare sector, specialising in the world of sports medicine but busy disrupting multiple other areas including distal extremities, arthroplasty and biologics amongst othersThis is just the start of a great journeywe are the orthopaedic company to watch in the coming yearsWe continually have new opportunities that need hungry, creative and problem-solving minds with a ‘can do’ attitude to really spark them into life.

**The Job**

The primary function of the Fleet Coordinator is to manage a growing fleet of cars and vans and all associated activities. It is of vital importance that our sales teams stay mobile to ensure we can meet the needs for our customers and their patients. The Fleet Coordinator is a new and crucial role to support this goal and will have responsibility for the entire fleet.

A secondary part of this role is to provide general administration support for the Finance team. This will include maintenance of shared mailboxes and ad hoc support as required.

**Duties and Responsibilities**:

- Coordinate all new car orders and manage expectations around lead times.
- Accident management activities to expedite the process and allow drivers to get back on the road.
- Handle all insurance claims from start to finish in conjunction with our insurance broker.
- Complete all fines & penalties processes, including recharges to employees.
- Maintain all fuel cards and provide fuel usage analysis.
- Adding and removing vehicles on the motor insurance database.
- Liaising with our 2 lease providers - Alphabet and JCT600.
- Co-ordinate new car deliveries and collections of old vehicles.
- Reviewing and approving all fleet related invoices and querying them where necessary.
- Arranging hire vehicles.
- Overseeing all repairs and maintenance needs as well as ensuring all cars have valid MOTs.
- Point of contact for all drivers.
- Managing company toll accounts.
- Managing pool car bookings.
- Adherence to all private and business mileage requirements including postings to SAP.
- Prepare fines and deductions file for payroll.
- P11D data management.
- Query / review damage and repair invoices.
- Oversee inspection of all leased and hired vehicles before being returned.
- Driver licence checks.
- Maintain fleet policy documents.
- Liaise with our parent company, Arthrex GmbH.
- Manage fleet mailbox.
- Issue parking permit letters.
- Help with forecasting/budgeting relating to fleet.
- Ensure cost efficiency for fleet.
- Manage dashcams and ensure relevant footage is being monitored.
- Maintain and be responsible for fleet management software and data integrity.
- Coordinate driver training as required.
- Prepare monthly fleet review information and present to Finance Manager and Senior Accountant.

Involvement in the installation of new fleet management software will be required at the start of this role.

**Education and Professional Experience**:

- Must have at least 5 years’ experience in a similar role.

**General requirements**:

- Excellent communication skills.
- Enthusiastic, reliable, and hard working.
- Strive for continuous improvement.
- Ability to effectively challenge and support, with excellent interpersonal skills to successfully build working relationships with stakeholders.
- Solution orientated with a proactive 'can do' attitude.
- Excellent organisation and planning.
- Sound judgement, ability to maintain confidentiality and use discretion.
- Confidence to make decisions and work autonomously.

**Specific requirements**:

- Experience of using fleet software.
- Experience of installing fleet software an advantage.
- Experience of using SAP an advantage.

**Working Arrangements**:
**Please note that this is a full-time position (40 hours per week) working hours of 08:30 - 17:00, Monday to Friday. Flexibility is required. Hybrid working arrangement available.**

**Travel activity**: This role involves some occasional business travel between the two Arthrex sites (Sheffield and Solihull).

**Compensation and benefits**:
Competitive salary based on level of experience. 25 days annual leave plus 8 Bank Holidays (pro rata), Contributory Pension scheme, medical cash back plan, Group income protection and Life Assurance.

All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.

**No agencies please**

**Benefits**:

- Canteen
- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

Application deadline: 04/04/2024
Reference ID: Fleet Coordinator - Solihull

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