Sales and Events Co-ordinator

2 weeks ago

Edinburgh, United Kingdom Dynamic Earth Full time

**About Dynamic Earth**

Dynamic Earth is the UK’s leading earth science engagement charity, with a mission to empower people with an understanding and empathy for the Earth and its future. We do this by providing compelling engagement at our world-class Science Centre in Edinburgh, as well as through our learning and engagement programmes across Scotland. We recently published a bold new 10-year strategy - _From Beginning to Mend_ - along with a powerful new brand, to help us reach more people and to embed climate change across everything we do.

**Role purpose**

It’s an exciting time to join Dynamic Earth’s events team and be part of telling Earth’s epic story to achieve our vision of a positive future for us and our planet. This role is key to delivering all our events to increase income and ensure all clients receive 5-star service when hosting an event in our venue.

**Duties**

**Events Sales**
- Work with Events Business Development Manager (EBDM) to increase proactive sales by contacting lost or declined clients, undertaking research to identify new clients in market segments which align to Dynamic Earth’s core mission e.g. Science and Technology sectors and carrying out regular competitor analysis
- Update third party event platforms
- Assist BDM in planning fam trips, industry exhibitions and site visits.
- Undertake simple events enquiries - Weddings, Conference enquires or straight declines.

**Events Co-ordinator**
- Work with Learning & Engagement team to administrate their events (sleepovers, careers days, community events, teachers’ engagement events, all school holiday engagement activity)
- Assist Fundraising team in planning of Patrons events, liaising with suppliers and creating function sheets.
- Co-ordinate all shared Christmas Party Nights from enquiry through to post event feedback
- Provide weekly sales forecasting on Christmas party Nights for EBDM & Events Manager
- Liaise with Managers on all planetarium lates dates and content of experience/ produce function sheets.
- Contact for internal room bookings and board meeting planning.
- Create all signage and menus for corporate events at Dynamic Earth.
- Attend weekly sales/ops meeting to discuss corporate events as required.
- Work with the Events Manager and Events Team to ensure the full potential of corporate events business is met.
- Assist Marketing with planning of Seasonal events for the Science Centre - i.e. Easter Halloween, markets, summer.
- Compilation of detailed function sheets for each corporate event for discussion at weekly sales/operations meeting.
- Attend weekly sales/operations meetings to thoroughly brief the operations team on all corporate events.
- Work with all colleagues in a positive and constructive manner.
- In addition to the duties and responsibilities listed, the job holder is required to perform other duties assigned by their manager which may be necessary from time to time to ensure the smooth running of the department.

**Essential skills**
- Must be proactive and be able to hit the ground running.
- Must be an excellent communicator.
- Experience of Microsoft Office
- Good time management skills are a must.
- Must be an excellent team player.
- Must have the ability to work unsupervised.
- Computer skills are essential.
- Ability to work effectively under pressure is a must, as is a proven ability to meet multiple tight deadlines.
- The ability to manage multiple concurrent projects is central to this role.
- Must have the ability to build and maintain good relationships and rapport with all clients.

**Desirable skills**
- Experience in an administrative role.
- Experience with CABS
- Experience organising events within a multi-discipline environment.

**Job Types**: Full-time, Permanent

**Benefits**:

- Canteen
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Edinburgh

Application deadline: 31/03/2024

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