Events Assistant

2 months ago


City of London, United Kingdom KennedyPearce Consulting Full time

My High Profile, Not for profit client are looking to hire an Events Assistant to support a small team of events executives to help with setting up a wide range of events and functions. As the first point of contact for the department you will liaise withsenior member professionals as well as the general public. The events assistant role will report to the Venue Sales and Marketing Manager and you will be fully responsible for the administration of the day to day running of the Events Department.

**Responsibilities as an Events Assistant**
- Answering the phone and providing excellent customer service to both internal and external customers
- Ensure the venue presents the highest of standards.
- Liaise with various internal teams including accounting re payment of invoices and the operations team re the setup of the event
- Update and input bookings/ enquiries into Ungerboeck (UB) ensuring client details are accurate and invoices are processed.
- Update weekly activity venue & event sheet packs.
- Respond to sales enquiries. Meet and greet clients to show the venue and assist with tastings etc. if required.
- Assist in co-ordination of events and with any special requests.
- Ensuring the provision of menu and place cards
- Accurately completing events function sheets, amendments and ensuring changes are followed through.
- Ensure the effective protection of all personal information (e.g., clients, guests) in line with the GDPR.

**Skills and Experience needed as an Events Assistant**
- Educated to GCSE level or equivalent (inc. Math's and English)
- Previous events experience is desirable but not essential.
- Good IT skills with experience of using databases, Microsoft Office (Word, Outlook, Excel)
- An excellent team player able to manage their own work task with the ability to multitask.
- Used to working to tight deadline.
- Ability to contribute positively to the work of the team and work supportively, co-operatively, and collaboratively with colleagues.
- Ability to be flexible and attend work (e.g., meetings, events) outside the normal working week as may be required from time to time.


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