Event Assistant

2 weeks ago

London, United Kingdom Gladiator Events Ltd Full time

**About Us**

Our Mission is to produce the Safest and most Exhilarating Events to create Unbreakable Bonds between Charities and Supporters, at no cost to our Planet.

Fundraising Walks, Long distance Treks, Obstacle Races and Runs are just some of the events we love to organise.

Underpinning this is our dedication to operate as a Force For Good. We are proud to be a Certified B Corp.

We design events for our charity partners that are unique and that reflect their personality. This involves coming up with creative ways to weave their charity message or personality into many aspects of the event experience.

**Some of our events include**:

- The Muddy Dog Challenge Series: the UK’s first obstacle race for dogs and their owners on behalf of Battersea Dogs & Cats Home
- Trek26: a Series of 13 mile and 26 mile treks for the Alzheimer’s Society across iconic locations in the UK
- Run The River: a 5km and 10km timed run along the River Thames supporting Teach First
- Walk for Parkinson’s: a series of walk for those living with Parkinson’s
- Trek24: 24 mile and 24km treks raising money for East Anglian Air Ambulance’s 24/7 campaign.
- Only the Brave: a 6mile and 10mile challenge muddy obstacle course on behalf of East Anglian Air Ambulance

**The Role**
- The role will be hybrid, with in-person days in London once every week or two weeks.
- There will be the opportunity to work at several events across the event season, gaining invaluable experience in the full end to end process of event planning and delivery.
- There will be the opportunity to work across multiple varied events for different charity clients, including trek, running, walking and obstacle racing.
- The role holder must be comfortable working both independently and as part of a larger events team.

**Responsibilities**
- Sourcing, booking and managing suppliers as required by Event Managers
- Supporting with vehicle and equipment logistics across the event portfolio
- Liaising with Freelance Staff attending events
- Assisting with creating and compiling event Health & Safety documents
- Assisting with creating and compiling event Operations documents
- Notifying and liaising with stakeholders and landowners associated with events.
- Sourcing venues for events
- Assisting with warehouse management.
- Keeping budgets updated as required to support Event Managers
- Contributing to Company creative ideation and innovation sessions
- Assisting with setting up our events on-site and assisting with their management on event day.
- Contributing towards improving our social and environmental impact, to continually improve on our performance as a Certified B Corp.
- Being an advocate of our Company values and mission, ensuring our suppliers, staff, clients and volunteers are inspired and motivated to join us in our efforts.

**Knowledge, Skills & Personal Characteristics**

We choose our team based on shared values, personality and passion rather than just experience.

**Skills**
- At least one years’ experience in Event Management (preferred but not essential)
- Good knowledge of Microsoft Office, particularly Word, Excel and Outlook
- Excellent written and verbal communication skills
- Excellent time management
- Excellent attention to detail
- Full UK Driver’s Licence (preferred)

**Personality**
- Have an energetic and lively personality, with the ability to motivate and inspire others
- Have a genuine passion for the outdoors and to be physically active
- Be passionate about making a positive social and environmental impact.
- Be a perfectionist who strives to exceed expectations with events
- Have strong interpersonal skills with a wide variety of audiences
- Be able to go the extra mile and be willing to get stuck in to all tasks
- Have the ability to remain calm under pressure
- Be self-motivated and able to work independently

**Working at Gladiator Events**

We are a small and hard-working, committed team. We are passionate about creating an inclusive workplace that promotes and values diversity. That’s why we are continuously building a culture that encourages, supports, and celebrates the diverse voices of our employees.

Some of our benefits include:

- 20 days’ annual leave, plus all days off between Christmas and New Year (additional 3 days)
- Time off in lieu for all weekend days worked
- Additional paid day or lieu day for every 4 weekend days worked
- Flexible working
- Nationwide Co-Working Office Membership
- Personal and professional development training
- Paid spots to other challenge events
- Paid time off for community service
- Regular travel opportunities to discover beautiful parts of the UK
- Annual Company Away Day and Christmas Party
- Company bonus scheme
- Pension Scheme

**Renumeration & How to Apply**

**Role Location**: London / Hybrid. One day per week to be spent at our London office, when not away on events.
- We would consider applicants who are based further from London and may not be able to trav

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