Medical Secretary

4 months ago

Merthyr Tydfil, United Kingdom Cwm Taf Morgannwg University Health Board Full time

The post holder will form part of a small team who will provide full secretarial and administrative support to the T & O team within the Clinical Service Group.

The post holder secretarial and administrative support the the Trauma and Orthopaedic service.

The post holder will also be expected to liaise in a professional manner with colleagues, visitors and patients as well as undertake a wide spectrum of administrative and secretarial duties.

The post holder will be expected to manage and prioritise their own workload using experience and initiative.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Duties will include typing medical correspondence, audio typing, distribution of mail and filing duties as well as some reception duties. Scheduling of theatre case, liaising with staff, patient, relatives and external partners. Supporting Waiting List Team when required. The role will require tact and diplomacy.

Manage the electronic dairy of the Consultant. Arrange meetings when appropriate.

Carry out routine tasks e.g Photocopying, scanning, filing, shredding. Distribution and process of sensitive and confidential documents.

Ensure all pathways are up-to-date and accurate

Ensuring all parties are notified of planned leave for Consultant/s and their team including completion of clinic reduction proformas and updating the Theatre team.

Ensuring patient notes are handled efficiently

Deal appropriately with abnormal and/or urgent investigation results by bringing to the attention of appropriate persons within the Team.

Provide general non-clinical advice to patients attending for anaesthetic assessment, arranging appropriate times and dates for admission.

Ensure maintenance of adequate levels of stocks of stationery, and participate in the Departmental procedures for ordering.

Participate and assist in the training of new staff in the use of new technology and developments in secretarial practice, where appropriate. Supervise the Assistant Medical Secretaries. When required, cover the absence of Medical Secretary Colleagues.

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

**We live by our core values**:

- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Will be expected to manage and prioritise their own workload using own experience and initiative.

Work independently to provide a secretarial and administrative office function adhering to CTMUHB policies and procedures.

Keep up to date on CTMUHB policies and procedure that will have an impact on service.

Excellent communication skills to be able to communicate with a range of clinical staff in primary and secondary care, together with people in service administration and cooperate support departments.

Form key relationships with other departments within the organisation.

Display tact, diplomacy and confidentially ad all times when providing and receiving complex or sensitive information.

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