Personal Assistant

2 months ago

Oxford, United Kingdom Emprego UK Full time

**Job description**

J**OIN A TEAM THAT’S CHANGING THE WORLD**

WAE Technologies Limited exists to accelerate the advantage and impact of our clients. We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency. Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future.

An opportunity has arisen for **Personal Assistant - Chief Operations Officer** to join our Leadership & Support team in a rapidly expanding and exciting work environment. This is a key role in supporting the Chief Operations Officer, managing schedule, supporting team comms, preparing presentations, department reporting, progress tracking, events coordination. Serving as a coordinator of their schedule and supporting communication and coordination with internal business teams and external stakeholders.

**Job role**:

- Manage and organise a high-volume professional calendar across multiple time zones and priorities, schedule and coordinate appointments, meetings, and travel as necessary, including the facilitation of hospitality and catering as required.
- Taking ownership for the operations departments reporting consolidations and conditioning both content and style (fact checking figures etc)
- Support the preparation of reports and presentations, with data inputs from the COO directs, follow and sanitise inputs.
- Taking minutes of meetings, creating action trackers, and following up on the closure of items
- Work closely with other PA’s and EA’s where appropriate, whilst sharing best practice maintaining effective relationships both internally and externally, and ensuring adequate secretarial cover is maintained across the team.
- Management of expenses, credit card reconciliations, providing Holiday sign off and absence recording for the COO directs.
- Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity to the WAE brand.
- Assist the EA to CEO with event planning, including Christmas Parties, Staff Open Days etc.

**You’ll have**:

- Strong MS project , excel and power point skills - strong visual presentation creator, with a reasonable grasp of data.
- You will be representing WAE and the C-Suite, therefore excellent communication skills, discretion and professionalism is a must.
- Previous experience in a PA role, supporting senior management with extensive diary management.
- Additional industry experience, that may support beneficial - project coordination, marketing presentation/ admin experience - can give
- The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multi-task.
- A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
- The ability to work collaboratively, with no task too big or small and build relationships across the whole business
- Must be able to flexible in working between Kidlington (Oxfordshire) and Banbury (Oxfordshire) office locations. This is an essential pre-requisite of the role.

**We’ll provide**:

- Training to add to your existing skills and accelerate your career
- A supportive and empowering work environment

**Application deadline**:
**Location**:

- WAE Head office, Grove, Oxfordshire
- WAE Prototype Manufacturing, Kidlington, Oxfordshire
- New high volume manufacturing facility in Banbury, Oxfordshire, UK.

**Disclaimers and DEI**:

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