Executive Assistant

3 weeks ago


Aberdeen, United Kingdom Ledingham Chalmers LLP Full time

We're looking for an executive assistant, who'll report to the managing partner.

As well as general support such as handling calls and queries, the role's responsibilities are wide-ranging and include —
- Partner support — scheduling and other support for partner meetings
- The LC Way (our service charter under development) — overseeing quality control for templates in line with our corporate guidelines and ensuring they're easy to access for all users
- Compliance — maintaining a central training register as well as providing support for the HR team including with firm new starts
- Administration of firm-wide professional memberships — acting as the firm point of contact for organisations including SCDI, CBI, OEUK, Lawyers Associated Worldwide, and various chambers of commerce as well as supporting an annual review of these memberships
- Tenders — supporting the production of tenders including ensuring the latest policy documents are provided and that proofreading/quality control is carried out before submission
- Lawyers Associated Worldwide — ensuring the firm tracks and reports referrals as well as supporting the production of our annual return
- Library — supporting the library partner and making sure the library database is up-to-date

The role is suitable for hybrid working.

With this type of role, it's no surprise we're looking for someone who can champion our core values, corporate guidelines and be a strong advocate of our developing "The LC Way" service charter.

You'll be able to demonstrate —
- Excellent attention to detail
- The ability to prioritise a busy workload
- Strong organisational, administrative and IT skills
- Excellent written and verbal communication skills
- Obvious pride in the presentation of your work
- A friendly, professional, and polite approach
- You understand the importance of providing an accessible, positive “user experience” for clients and colleagues
- You're comfortable working both individually and as part of a team
- You lead by example, maintain confidentiality and act with discretion and diplomacy

There are excellent prospects at Ledingham Chalmers for personal development, training, and progression in a supportive environment.

Joining our team is a great opportunity to work alongside experienced and friendly professionals and become a valuable member of a thriving firm. Our growth plans depend on having the right team in place, and your contribution can be instrumental to our success.

Please send your CV with a covering letter to Nan McPherson, human resources advisor, by Friday, 19 May 2023.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free flu jabs
- Life insurance
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aberdeen: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 19/05/2023


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