Office Coordinator

3 weeks ago

London, United Kingdom Stagwell Global, LLC Full time

About Us:

- Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world’s most ambitious clients._
- We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, _ability,_ and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work._Overview:
As the **Coordinator** for our new London office, you will play a pivotal role in ensuring the smooth and efficient operation of our workspace. You will be responsible for a wide range of administrative and organizational tasks that contribute to the overall productivity and harmony of our office environment

**Responsibilities**:
**Office Administration**:

- Manage the day-to-day operations of the office, including but not limited to, coordinating office supplies, equipment maintenance, and maintaining a clean and organized workspace.
- Maintain and update office databases, records, and files, keeping them organized and accessible.
- Assist with Special Projects: Support various teams and departments with ad-hoc tasks and projects, as needed

**Reception and Front Desk**:

- Act as the first point of contact for visitors and employees, welcoming guests, answering phone calls, and addressing inquiries in a professional and courteous manner.

**Scheduling and Calendar Management**:

- Assist in scheduling appointments, meetings, and conference room bookings, while ensuring that all resources are utilized effectively.

**Mail and Package Handling**:

- Receive and distribute mail and packages, as well as manage incoming and outgoing shipments, ensuring they reach the intended recipients promptly.

**Vendor and Supplier Liaison**:

- Manage relationships with office vendors and suppliers, ensuring timely payment of invoices and overseeing contracts.

**Health and Safety Compliance**:

- Monitor and maintain office safety standards, ensuring compliance with health and safety regulations. Data Entry and Record-Keeping

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