Senior Company Secretarial Assistant

7 months ago

Reigate, United Kingdom WTW Full time

This role will get to be part of a high performing, global team of governance professionals. We in the Office of the General Counsel (“OGC”) believe that diversity of opinion, approach, perspective and talent are the cornerstones of a thriving and innovative team. OGC is therefore committed to promoting a culture of diversity and inclusion where all colleagues are treated with respect and afforded fair and meaningful career opportunities.

This is an exciting role on our global Secretariat team that will suit an ambitious professional who is seeking a challenging role and who enjoys a diverse and dynamic set of responsibilities. Our global Secretariat team is currently comprised of 20+ members and is responsible for best practice corporate governance activities across the group. This role’s key responsibilities include (i) the support of the management and administration of company secretarial activities of WTW’s subsidiaries located in the UK, (ii) the support of Boards and Committees’ meetings preparation including minuting and actions follow-up.

**The Role**
- Provide company secretarial support to WTW’s subsidiaries in the UK.
- Support all periodic corporate governance initiatives such as Review Manager, Family Tree and Corporate Governance Health Checks.
- Support and effectively manage subsidiaries’ boards and committees' meetings processes -working with management to set agenda, communicating effectively with reporting teams on lead-times for the delivery of board and committee papers; and ensuring the timely publication of high-quality materials on the board portal or other systems in place.
- Attend and minute board and committee meetings remotely as well as in person as required.
- Note and track to completion actions arising from boards and committees' meetings.
- Maintain boards and committees' records, including papers, minutes and other documentation.
- Provide administrative support on the legal entities' optimization project or other initiatives and transactions including updating Blueprint with the changes on the timely manner.
- Support the follow up and tracking of various secretarial tasks such as shareholders’ meetings, proxies, approvals and filings of statutory accounts.
- Maintain accurate corporate data and structure charts with timely updates of Blueprint OneWorld corporate database.
- Reply to due diligence and Know Your Customer “KYC” requests in a timely manner.
- Arrange for legal documents (shareholders or board minutes, written resolutions, powers of attorney, contracts, deeds etc.) to be executed using Docusign or wet signatures when required.
- Maintain open and collaborative relationships with the other members of the corporate secretariat team globally and with other central functions, particularly Legal, Compliance, Risk, Tax, Treasury, Finance and HR.
- Support other associated and related general and administrative tasks, arranging meetings and providing assistance to colleagues whenever necessary.
- Keep up to date with the key changes in the Corporate Governance landscape within the region.

**The Requirements**
- Qualified Company Secretary or in the process to getting qualified. But not essential.
- Experience working as a Company Secretarial Assistant supporting UK registered companies and their board of directors and committees.
- Experience in Microsoft Office, including Word, Excel, PowerPoint is essential.
- Excellent minutes taking skills, including for FCA regulated entities and ability to issue high standard minutes in a timely manner.
- Experienced in Board preparation such as scheduling meetings, preparation of agendas, calling for papers, preparing and circulating Board packs.
- Methodical approach with excellent attention to detail.
- Ensuring that services delivered by the Secretariat are best in class.
- Demonstrating resilience and a flexible, solution focused approach to working in a fast paced and evolving multicultural environment.
- Excellent team player with a team focussed and collaborative mind-set
- Proactively seeks out opportunities to improve processes and ensure the effective functioning of the Secretariat.
- Strong written, spoken, planning, scheduling, co-ordination, and organizational skills.
- A firm focus on achieving appropriate and consistent governance practices acting at all times with integrity and discretion, with a commitment to doing the right thing.
- Demonstrating a high degree of professionalism in the interaction with key stakeholders at all levels of the organization.

**Equal Opportunity Employer**

At WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organization. We embrace all t

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