Senior Procurement Assistant

4 weeks ago

Conwy, United Kingdom Iceland Full time

Here at Iceland we’re different. We care. We’re not a dull stuffy corporate. We’re one big team. A diverse group of people who get stuck in and work together. If this is how you like to work then please read on. We are looking for a Senior Procurement Assistant to administer for construction and equipment supplier account works in respect of New Store Developments, Refurbishment Works, Rollouts and Miscellaneous works.

**KEY ACCOUNTABILITIES**

1. Management of supplier/contractor accounts

2. Negotiation & cost agreement together with contract variations

3. Co-ordinate and schedule equipment requirements for all projects

4. Order preparation & creation on SAP together with issuing orders and all associated documents.

5. Monitoring of capital & revenue spend - integration of SAP reports.

6. Creating reports /Spreadsheets on Excel and interrogating data.

7. Managing payment and invoicing including liaise with suppliers/contractors and Internal insight portal.

8. Receipt of orders on SAP system, payment of accounts (Instruction to pay)

9. Update Asset Register.

10. Manage & ensure all Completion Certificates/Handover Documentation, reports and Guarantees are received and issued prior to payment.

11. Reporting on stock levels to ensure continuity of supply.

12. Produce Nominal Breakdowns.

13. Produce Budgets.

**KEY RESULT AREAS**

**a) **Expected Deliverables**

1. Preparation of order input on SAP

2. Running SAP reports and interrogating data for project budgets.

3. Running Excel reports and interrogating data.

4. Ensure orders are correct and issued in time to meet Projects.

5. Ensuring delivery of equipment/works.

6. Managing and agreeing costs and accounts, obtaining most economical costs and maintaining cost data.

7. Monitor/review supplier stock levels to fulfil procurement schedules.

8. Receipting of orders on SAP in accordance with project programmes.

9. Obtain Barcodes and update Asset Register

10. Ensure all Completion Certificates/Handover Documentation, reports and Guarantees are received and issued prior to payment.

11. Managing stock ensuring availability.

12. Produce nominal breakdowns for finance dept.

13. Maintain supplier/contractor schedules.

**b) **KPI’s**

1. Produce orders within 1 week of receipt of dated programmes & Procurement Schedules and issue with all required documentation.

2. Controlling payment of accounts: - Receipt orders In Accordance with SAP within payment terms ensuring all Handover certificates are collated.

3. Running SAP reports and Excel reports/spreadsheets for project budget control.

4. Agree costs and accounts, obtaining most economical costs and maintain cost data.

5. Ensure all Completion Certificates/Handover Documentation, reports and Guarantees are received and issued prior to payment to all parties.

6. Maintain Asset Register updating in accordance Audit reports, Procurement Schedules and Rollout Programmes.

7. Managing stock ensuring availability.

8. Produce nominal breakdowns for finance dept.

9. Maintain supplier/contractor schedules.

**CORE CAPABILITIES**

Communication - Constantly liaising across the whole business and externally

Development - Continuous development of working practice to improve efficiency.

Results - Self motivation to produce better results.

Customers - Being aware and exceeding customer expectations.

Teamwork - Team player, actively participating and contributing to team working across the business.

Improvements - Constantly striving for improvements in the way we work.

**Make a difference to your career, we expect a lot but you’ll get a lot back in return. We will help you grow and develop your career and give you the freedom to show that you really care.**

**Alongside this we can offer you**:

- A very competitive salary with an excellent benefits package
- Hybrid working
- 25 days holiday, plus 8 days bank holiday
- Flexible working
- 15% store discount, 30% club individual restaurant discount
- Free parking
- Highly subsidised restaurant onsite with our own Michelin Star Chef
- Subsidised Costa onsite
- Discounted gym membership
- Charity fundraising events
- Educational sponsorship
- Enhanced maternity/paternity leave
- Long service awards
- Reward & recognition
- Online discounts at over 150 retailers and cashback on shopping, holidays, insurance and more

Be Proud. Be brave. Be everything that makes us different. **Be Iceland.

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