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Accounts Payable Administrator

2 weeks ago

Greenford, United Kingdom Global Banking School Full time

The best way to predict your future is to create it. At GBS, a job is not just a job, it’s a career, a vocation, a way to make a difference in the world.

GBS is a higher education provider offering a range of sector-relevant courses across eight campuses in London, Manchester, Birmingham, Leeds and beyond.

You will support the payment processes ensuring the efficiency of the payments function with prompt, accurate and timely payments of suppliers and other payments.

Accounts Payable is the department that handles company costs and expenses. Receive invoices from company suppliers and other cost of good’s sources and account for them individually. Invoices are logged against Cost centres and general ledger codes. Accuracy is critical, as is the ability to gauge discrepancies.

**Main Responsibilities**:
The main responsibilities for the Accounts Payable role are:

- Understand the end-to-end GBS Accounts Payable process
- Ensure a smooth running of the Accounts Payable process
- Ensuring that all invoices are processed correctly on time
- Keeping all the Supplier Accounts up to date
- Understanding and assisting with the Bacs and Manual payment runs for Suppliers
- Ensuring the Expenses and Cashcards are processed and paid to agreed timelines
- Create close links with the bank reconciliation and feeding any payments made in the business to bank reconciliation process
- Assisting the month end closing process and reconciliation of the ledgers
- Ensuring that the corporate credit accounts are processed correctly ie spend analysed and charged to the correct general ledger accounts
- Recording all third-party invoices to correct GL and Cost centres in the ERP system (Unit 4)
- Work closely with supply chain in ensuring invoices are reconciled and recorded on a timely basis.
- Ensure all accounts payable queries are dealt with correctly and efficiently
- Ensure the ERP system is understood, and issues or enhancements escalated for resolution
- Look to continuously improve the processes for efficiency.
- Ad-hoc account payable tasks.

**Requirements**:

- Self-starter and positive attitude.
- Experience of purchase ledger an advantage
- Experience in using ERP systems and advantage.
- Dynamic, enthusiastic, self-motivated individual with excellent organizational skills

**Other Information**:
The Accounts Payable Administrator will also be expected to demonstrate their commitment:

- to GBS values and regulations, including equal opportunities policy.
- the GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy.
- to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.