Facilities Hq Admin Co-ordinator

3 weeks ago


Salisbury, United Kingdom Salisbury NHS Foundation Trust Full time

To act as the Trusts ‘Designated Premises Supervisor’ and Licence Holder, completing all the duties required under the licencing Act (2003) and any future revisions.
- To provide personal assistance and secretarial support to the Head of Facilities & Sustainability Lead and Facilities General managers and provide support, as required, to other members of the Facilities management team.
- To co-ordinate the running of Facilities HQ Reception Team.
- To provide support for ‘the HUB’, raising orders and organising stock checks and deliveries.
- To undertake minute taking role for meetings, including Facilities Directorate Committee.
- Lead on the co-ordination of the annual PLACE audit and provide information for board level reports.
- To provide administration support to the Facilities HQ team, provide reception cover to include the issuing of ID cards, smartcards and car parking permits.
- To be the principle contact for the Attendance line contract, ensuring data quality and the effectiveness of the reporting tool is maintained.
- Co-ordinate and report on Directorate Risks and incidents (reported via DATIX), and complaints to ensure documents are in date, reviewed and actioned.

The post holder is required to work autonomously, using initiative and be accountable for own actions, guided by Trust policies and procedures to achieve desired results.
- Deal with incoming and outgoing correspondence, this includes: collating information and reports to brief the Facilities team; drafting responses and taking action where appropriate; taking notes; operating computer, typing drafts and formatting documents.
- Take the initiative to deal with difficult telephone or personal enquiries, taking action where necessary, including liaising closely with senior staff within the Directorate/Trust.
- Responsible for maintaining, amending Policies and Guidelines on Microguide for the Facilities Directorate.
- To manage and maintain the Head of Facilities electronic diary, arranging meetings, book travel as required and ensure effective use of management time.
- Work as a secretary to committees as required by the Facilities Directorate, including: drafting agendas; collating and distributing papers; taking notes and distributing them to members.
- Manage and report on Directorate Risks, DATIX incidents and complaints.
- Process orders for the ward staff uniform contract and capital orders.
- To support the Facilities HQ staff, provide reception cover and undertake admin tasks, as required.
- To support the preparation of board level papers, stocktake packs and Directorate presentations.

Salisbury NHS Foundation Trust (SFT) is an innovative hospital with a proud heritage and over 250 years of experience behind us. Here we're driven to deliver an outstanding experience for everyone and have been well regarded for the quality of care and treatment we continue to provide for our patients and also our staff.

We are an acute Trust, rated "Good" by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.

We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.

Please see attached Job description and person specification for full details of roles and responsibilities.


  • Helpdesk Admin

    4 weeks ago


    Salisbury, United Kingdom Recruitment Solutions Full time

    Salisbury, Wiltshire Our client in Salisbury(Porton Down)are looking for a temporary Helpdesk Admin to join their team on a 2 month full time contract. Receive calls via the helpdesk and support the production of a plan of maintenance activities within a defined area. To undertake the subsequent signing off of the agreed tasks at closure of the tasks and...

  • Senior Admin Officer

    4 weeks ago


    Salisbury, United Kingdom Wiltshire Council Full time

    Summary We're looking for an experienced communicator to join our Private Sector Housing Team as a Senior Admin Officer. **28 - 37 hours per week job shares will be considered.** **LIVE **WORK** SUPPORT** Our Home Improvement Agency is a busy front-line service which supports people in the community to carry out adaptations to their home and remain...


  • Salisbury, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 328033**Salary**: - £35,290- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Defence Infrastructure Organisation - COO - Regional Delivery (Overseas & Training) - Delivery**Type of role**: -...

  • Rota Administrator

    4 weeks ago


    Salisbury, United Kingdom Salisbury NHS Foundation Trust Full time

    The role will involve providing clerical assistance, creating rotas and coordinating leave for the Consultants, Specialist Registrars and Trainees in the Surgery division. Full training on the hospital computer systems will be provided. To plan, formulate and co-ordinate all rotas within the Surgery Admin Effective communication skills needed. Sensitive...

  • Care Liasion Officer

    4 weeks ago


    Salisbury, United Kingdom Elite Care Agency Ltd Full time

    Elite Care Agency Ltd are looking for a Care Liasion Officer. You will need to be living in or around the Salisbury, Wiltshire Area. We are looking for a dynamic, forward thinking person, who will be enthusiastic towards the team members and encourage a good moral within the team. You must be a strong person who is willing to negotiate when team members...


  • Salisbury, United Kingdom CBRE Full time

    Posted- 20-Apr-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Engineering/Maintenance- Location(s)- Salisbury - England - United Kingdom of Great Britain and Northern Ireland- Company ProfileCBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate...

  • BIM Manager

    1 week ago


    Salisbury, United Kingdom Highfield Professional Solutions Ltd Full time

    BIM Manager Location flexible £60k + package The Company Our client has worked in partnership with the Ministry of Defence for nearly two decades, providing the support services that enable our Armed Forces to live, work and train on the UK Defence Training Estate. Their primary responsibility is to provide the support services that enable the Armed...


  • Salisbury, United Kingdom Brook Street UK Full time

    Brook Street Ltd are pleased to announce a readily available position within the Larkhill Medical Facility. The role is based on a full-time, on-site temporary contract, Monday-Friday at an hourly rate of £12.50The role is solely office-based at the front desk and administrative in nature. The Temporary Worker will provide routine administrative support...

  • BIM Manager

    1 week ago


    Salisbury, United Kingdom Highfield Professional Solutions Ltd Full time

    BIM ManagerLocation flexible£60k + packageThe CompanyOur client has worked in partnership with the Ministry of Defence for nearly two decades, providing the support services that enable our Armed Forces to live, work and train on the UK Defence Training Estate.Their primary responsibility is to provide the support services that enable the Armed Forces to...

  • Administrator

    7 days ago


    Salisbury, United Kingdom Resourcing Group Full time

    Administrator x2 roles available PERMANENT Resourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...


  • Salisbury, Wiltshire, United Kingdom Highfield Professional Solutions Ltd Full time

    BIM Manager Location flexible £Our client has worked in partnership with the Ministry of Defence for nearly two decades, providing the support services that enable our Armed Forces to live, work and train on the UK Defence Training Estate. Currently they have a significant Capital Works Delivery Department so are looking for a capable BIM Manager. The...


  • Salisbury, Wiltshire, United Kingdom Highfield Professional Solutions Ltd Full time

    BIM Manager Location flexible £Our client has worked in partnership with the Ministry of Defence for nearly two decades, providing the support services that enable our Armed Forces to live, work and train on the UK Defence Training Estate. Currently they have a significant Capital Works Delivery Department so are looking for a capable BIM Manager. ...

  • Leisure Assistant

    6 days ago


    Salisbury, United Kingdom Salisbury NHS Foundation Trust Full time

    The post holder will work a shift pattern, with a friendly and vibrant team. This is a busy and varied role, you will be required to work pool team, long side the admin and gym team. Part time and Bank contracts available. - Safeguarding customers and patients using Odstock Health & Fitness swimming pools to ensure a safe and well maintained swimming...

  • Leisure Assistant

    4 weeks ago


    Salisbury, United Kingdom Salisbury NHS Foundation Trust Full time

    Hold a current NPLQ qualification The post holder will work a shift pattern with a friendly and vibrant team. Mon-Fri shift pattern 0645-1400 or 1400-2100 Sat & Sun shift pattern 0945-1700 This is a busy and varied role, you will be required to work pool team, long side the admin and gym team. Safeguarding customers and patients using Odstock Health &...

  • Administrator

    4 weeks ago


    Salisbury, United Kingdom Brook Street Full time

    **_Are you a busy compliance superstar? Then we have an amazing opportunity for you!_** We are looking for someone who wants a busy long term admin role based in an Recruitment environment. You will be handling confidential documents for the MOD Security team creating packs to send to external databases to ensure that only high calibre and security vetted...

  • Administrator

    7 days ago


    Salisbury, United Kingdom Resourcing Group Full time

    Administratorx2 roles available PERMANENTResourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...

  • Pa

    4 weeks ago


    Salisbury, United Kingdom Personnel Placements Full time

    You’ll be supporting the Practice management team in your role as the **PA** and be supporting all areas of HR and recruitment within the business and providing support in project work and in the running of key systems and procedures. As the new**PA, **you’ll also provide administrative assistance to the other Managers within the business. Your role as...


  • Salisbury, United Kingdom Zoo Events Group Ltd Full time

    **Who are we?** At Zoo Events group we specialise in the events industry, providing Glamping set ups to many prestigious events and festivals all over the UK including Secret Garden Party, Boomtown, Wilderness & Lost Village to name a few! We are on the hunt for new recruits to join our exciting events team over the summer. We require dedicated individuals...


  • Salisbury, United Kingdom Defence Science and Technology Laboratory Full time

    **Details**: **Reference number**: - 323366**Salary**: - £35,970 - £44,719- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer- Dstl Level 5**Contract type**: - Permanent**Business area**: - Transformation**Type of role**: - Administration / Corporate Support - Business Management and...


  • Salisbury, Wiltshire, United Kingdom Resourcing Group Full time

    PERMANENT Resourcing Group is supporting an FM contractor based in Wiltshire. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works, specifically working camp side, operating on behalf of the MOD and based on a static site. Administration, ensuring that the calibration and compliance on site is...