Administrator
5 days ago
**Administrator (Human Resources)**
£11.86 per hour
37.5 Hours a week. Monday - Friday.
Are you an Administrator who has come from a human resources background, looking for full time work within a successful and established company?
The overall purpose of this role is to raise customer invoices/credits and purchase orders for the Felixstowe Operation. Assist with the administration of Felixstowe site across various aspects of the business, whilst focusing on matters pertaining to complianceand Health & Safety.
**Key Tasks and Responsibilities**:
- Ensure all customers are invoiced correctly on a regular basis as per their agreed rate tariffs and client Service Level Agreements (SLAs) and create invoice backing as per client specifications.
- Produce a Monthly KPI for your Line Manager as per their requirements.
- On a weekly basis pull off costs relating to contracts onto their KPIs and request confirmation of recharges, escalating to Team Leader if required.
- Assist Accountant with collating proof of charges for external audits.
- Adhere to purchase order process ensuring all costs related to MHE, H&S and Facilities are logged in the purchasing system in a timely manner and receipted when goods/services have been received.
- Check invoices received from Purchase Ledger and request credit or add additional lines where appropriate.
- Order stationary and warehouse consumables using a third party system.
- Record, raise and send the Agency hours and devan purchase orders.
- File all personnel and agency paperwork.
- Record all uniform requests and facilitate the ordering using a third party system to place orders.
- Ensure that all personnel has the appropriate training and paperwork is filed in their folder.
**Required Skills**:
- Proven experience in Admin.
- Proven problem solving skills.
- Proven ability to multi task.
- Ability to work in a team.
- Good communication across all media
- Ability to remain calm and professional
**Qualifications**:
- 5 GCSE grade A - C or equivalent
- Intermediate Excel and Word
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