HR Administrator

2 weeks ago


London, United Kingdom House of Lords Full time

Positions
1

1

Band / Grade
1

HL4

Salary
1

£26,750

Post Type
1

Concurrent (External + Internal)

Contract Type
1

Permanent

Working Pattern
1

Full Time

Leave entitlement
1

Starting at 30 days per annum

Pension
1

Civil Service Pension Scheme

Closing Date

15th April 2024 at 23:55

Interview Date(s)
1

TBC

1

As a HR Administrator you will be acting as the reception point of contact to all colleagues and members of the public to answer queries/triage or escalate to other teams.

**You’ll be accountable for**:
Setting up and co-ordinating meetings.
Drafting letters and preparing packs for formal meetings/hearings.
Taking notes if required at formal meetings/hearings, ensuring an accurate record of proceedings is kept.
Drafting letters in line with the sickness absence triggers and policies on long-term and short-term sickness absence management.
Drafting Occupational Health referrals.
Update medical certificates if required and file on personnel record.
Monthly inputting of new starters onto the HR System (currently ResourceLink).
Monitoring probation forms and escalate issues to the HR Advisor.
Drafting reference letters for current and ex-employees.
Responding to enquiries to the HR inbox and covering the main telephone line.
Process security clearances for renewals.
Support the HR team when required and cover work for the other members of the team in their absence.

**What we’re looking for**:
Experience of working in a HR team or have strong administrative experience of providing administrative support to managers on a variety of processes.
Ability to communicate effectively, both orally and in writing.
Ability to prioritise workload, often to tight deadlines.
Excellent interpersonal and customer service skills and the ability to represent the HR to House of Lords Offices, and to the House of Commons, PDS and members of the public.
Ability to work effectively as part of a team and show flexibility towards covering the work of the HR team.
Good judgment and ability to use tact and discretion at all times.
It would be even better if you had or if you’re willing to learn
Experience of using HR IT systems.
The job description provides full details about the role and what we are looking for.

**What you’ll get in return**:
30 days annual leave (increasing to 35 after one years’ service).
Generous pension scheme.
Discounts from well-known brands and retailers.
Parliamentary health and wellbeing programme.
The opportunity to witness history in the making
The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:
Make laws.
Check and challenge the actions of the government through questions and debates.
Investigate public policy and provide a forum of independent expertise.
Job offers are standardly offered at the minimum of the salary range.

1


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